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P26001887 RFP26-5275FACILITIES & ACADEMIC COURSE SCHEDULING & OPTIMIZATION

General Information
Solicitation Number
P26001887version:    06
Status
Closed
Department
University of Hawaii
Division
University of Hawaii
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
02/27/2026
Amendment Date & Time
05/08/2026 10:30 AM
Amendment Reason
Correcting technical error on responses to questions.
Offer Due Date & Time
05/08/2026 02:30 PM
Description
Provide the University an integrated solution for academic course scheduling and optimization, and facilities scheduling and event planning, delivered as a software-as-a-service (SaaS) platform (“SOLUTION”).
Contact Person
Anderson, Bonnie
Email
bonnie27@hawaii.edu
Phone
808-956-3270
General Comments
Procurement Officer
Bonnie Anderson
Attachments
RFP265275Final.docx
RF265275AM1-RFP265275AM1.pdf
RFP265275AM2.pdf
RFP265275AM3.pdf
RFP265275AM4.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Anderson, Bonnie.

P26001887 RFP26-5275FACILITIES & ACADEMIC COURSE SCHEDULING & OPTIMIZATION

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
FACILITIES AND ACADEMIC COURSE SCHEDULING AND OPTIMIZATION
1
EACH
541511, 541512, 541511, 541512, 541511, 541511, 541511, 541511, 541511, 541511, 518210, 518210, 541512, 518210, 541512, 541512, 541512, 541512, 541512, 541512, 541511, 541512, 541511, 541512 

Code Table
Commodity Code Description
541511 Computer programming services, custom
541512 Systems integration design consulting services, computer
541511 Computer software analysis and design services, custom
541512 Systems integration design services, computer
541511 Computer software programming services, custom
541511 Computer software support services, custom
541511 Programming services, custom computer
541511 Search engine optimization (SEO) services, custom (except hosting and infrastructure support services)
541511 Software analysis and design services, custom computer
541511 Software programming services, custom computer
518210 Data processing computer services
518210 Data processing services (except payroll services, financial transaction processing services)
541512 Audio visual and IT (information technology) systems integration design services
518210 Electronic data processing services
541512 Computer hardware consulting services or consultants
541512 Computer software consulting services or consultants
541512 Computer systems integration analysis and design services
541512 Computer systems integration design consulting services
541512 Computer systems integrator services
541512 Information management computer systems integration design services
541511 Applications software programming services, custom computer
541512 Network systems integration design services, computer
541511 Computer program or software development, custom
541512 Office automation computer systems integration design services
General
Quantity
1
Unit of Measure
EACH
Title
FACILITIES AND ACADEMIC COURSE SCHEDULING AND OPTIMIZATION
Description
PROVIDE INTEGRATED FACILITIES AND ACADEMIC COURSE SCHEDULING AND OPTIMIZATION FOR UNIVERSITY OF HAWAII SYSTEM HONOLULU, HAWAII
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Anderson, Bonnie.

P26001887 RFP26-5275FACILITIES & ACADEMIC COURSE SCHEDULING & OPTIMIZATION

Instructions
  • University of Hawaii General Provisions: All solicitations and awards shall be conducted in accordance with the terms and conditions specified in each specific solicitation and the University of Hawaii General Provisions dated September 2013 incorporated by reference. http://hawaii.edu/oprpm/docs/GP0913.pdf
  • Order of Precedence: All requirements, including terms and conditions, contained in the solicitation shall apply and in the event of any conflicting language, the solicitation language shall hold precedence.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.