HIePRO State of Hawaii eProcurement

Code Table

Award By

Unit Price and Quantity

Quantity

1

Unit of Measure

JOB

Unit of Measure

JOB

Price per Unit

$97,325.00

Total Price

$97,325.00

Title

Community Capacity Building & Leadership Development Oral Health

Description

The Bidder shall describe in detail how from January 1, 2026, or upon DOH FHSD approval, through December 31, 2026, it will provide the following:

1) The entity must be current with all Hawaii Compliance Express (https://vendors.ehawaii.gov/hce/) requirements to conduct business with the state.

2) DOH FHSD will provide the entity a list of up to six community oral health professionals to attend the National Oral Health Conference, up to three pediatric dentists to attend the American Academy of Pediatric Dentistry Conference, and up to five dental hygienists to attend the American Dental Hygiene Association Conference.

3) The entity will register and pay conference fees:
a. Registration and payment ideally should be made to take advantage of the early bird registration, if available.
b. Fees for continuing education workshops need to be part of the estimated travel and administration costs per attendee:
i. Several attendees will be requesting registration for workshops and training. These requests are based on space availability at time of registration.
ii. List of attendees and their DOH FHSD approved requested extra fee sessions will be provided.
c. Attendees will participate in the conference sessions.

4) The entity will book and pay for refundable (or entity travel service credit eligible) economy airfare (see NOTE below) from Hawaii (island of residence) to conference location and from conference location to Hawaii (island of residence). Economy airfare = standard economy, not basic economy (no advance seat selection, no carry-on, etc.). Any upgrades to seats and/or class of service after tickets are purchased are at the attendee’s expense.
a. Ground transportation
i. From home to Hawaii airport (island of residence)
ii. From mainland airport (that’s closest to conference location) to conference hotel
iii. From conference hotel to mainland airport (that’s closest to conference location)
iv. From Hawaii airport (island of residence) to home
b. One checked bag from Hawaii (island of residence) to mainland airport
c. One checked bag from mainland airport to Hawaii (island of residence)
d. Hotel/lodging for duration of conference, preferably at the conference hotel/location for the conference group per night rate.
i. If lodging is not available at the conference hotel, attendees will select lodging at a nearby hotel, within reasonable walking distance (≤ 0.5 miles) from conference hotel at a comparable per night rate to the conference hotel.
e. Early hotel room check-in fee (if applicable)
f. Meals and incidentals expenses (M&IE) up using the FY 2026 Per Diem Rates found on https://www.gsa.gov/travel/plan-book/per-diem-rates
g. Departure and arrival dates and times to be cleared by DOH FHSD before purchase by entity.

5) The entity (based on the entity’s travel reimbursement request procedures) will reimburse up to six community oral health professionals to attend the National Oral Health Conference, up to three pediatric dentists to attend the American Academy of Pediatric Dentistry Conference, and up to five dental hygienists to attend the American Dental Hygiene Association Conference. DOH FHSD will provide the entity a list of attendees.

6) Cancellation/refunds for registration must be completed through the appropriate conference online portal. Selected entity will explain cancellation/refund process and deadlines to attendees.

7) The entity may assess an administration fee not to exceed 15% of the total cost per attendee.

Solicitation Attachment

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