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Q26001705 Community Capacity Building & Leadership Development Oral Health
- Solicitation Number
- Q26001705version: 01
- Status
- Awarded
- Department
- Health
- Division
- Family Health Services Division
- Islands (where the work/delivery is to be performed)
- Statewide
- Category
- Goods and Services
- Release Date
- 02/03/2026
- Amendment Date & Time
- 02/03/2026 02:00 PM
- Amendment Reason
- Needed to make correction to Scope of Service document
- Offer Due Date & Time
- 02/06/2026 02:00 PM
- Description
- A. Overview and Purpose
The Department of Health (DOH), Family Health Services Division (FHSD), seeks an entity that can purchase airline tickets and conference registrations and provide travel reimbursement for lodging, meals and incidental expenses, checked bag fees, and ground transportation fees for three oral health conferences in 2026.
The first conference is the National Oral Health Conference in April 2026 in Oklahoma City, OK. Selected entity will support travel for the Hawaii Oral Health Coalition leadership and select community partners (up to six conference attendees total). The entity may assess an administration fee not to exceed 15% of the total cost per attendee.
National Oral Health Conference Overview:
https://nohc2026.eventscribe.net/
National Oral Health Conference Details:
https://nohc2026.eventscribe.net/aaStatic.asp?SFP=WFFKUldaUlVAMjIxNTVAUmVnaXN0cmF0aW9uL0ZBUSdzL0NF
The second conference is the American Academy of Pediatric Dentistry in May 2026 in Las Vegas, NV. Selected entity will support travel for up to three pediatric dentists who work for a community-based clinic (Federally Qualified Health Center). The entity may assess an administration fee not to exceed 15% of the total cost per attendee.
American Academy of Pediatric Dentistry Conference Overview:
https://www.aapd.org/education/aapd-2026/
American Academy of Pediatric Dentistry Conference Details:
https://www.aapd.org/education/aapd-2026/registration--housing/
The third conference is the American Dental Hygiene Association annual conference in September 2026 in Fort Worth, TX. Selected entity will support for travel for up to five dental hygienists who work for a community-based clinic (Federally Qualified Health Center) or support oral public health projects (e.g. Hawaii Oral Health Coalition, Hawaii Keiki school-based sealant program, etc.). The entity may assess an administration fee not to exceed 15% of the total cost per attendee.
American Dental Hygiene Association Conference Overview:
https://www.adha.org/events/adha26-fort-worth-tx/
B. Description of the Service Goals
The goal of this project is to advance oral health education and professional development for dentists and dental hygienists in Hawaii. Selected vendor will collaborate and coordinate with community-based organizations statewide to enhance local capacity for oral health education, oral program development, and advocacy.
- Contact Person
- Kunitake, Caroline
- caroline.kunitake@doh.hawaii.gov
- Phone
- 808-782-2150
- General Comments
- The awarded vendor:
A. Must demonstrate a thorough understanding of the purpose and scope of this project, as well as demonstrate the necessary knowledge, skills, abilities, and experience relating to the delivery of the proposed services.
B. Cite any previous contracts relevant to this project for the last (4) years. Include a brief description of the scope of services performed and the period of performance covered by prior work relevant to this proposal.
C. Have knowledge and experience in oral health and dental workforce issues;
D. Have experience working with oral health stakeholders in Hawaii and the Hawaii Oral Health Coalition;
E. Have competency and ability to coordinate travel plans, conference registrations, and a budget;
F. Shall demonstrate adequate staffing capacity to provide contracted services and deliverables, including contract administration.
G. Must provide evidence of being a nonprofit organization registered in the State of Hawaii.
H. Must be available to meet in-person with FHSD. - Procurement Officer
- William Aakhus
- Attachments
-
Scope of Service Comm Capacity Build Lead Dev.pdf
AG-008 103D General Conditions (1.10.23).pdf
Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kunitake, Caroline.
Q26001705 Community Capacity Building & Leadership Development Oral Health
#
Title
Quantity
Unit of Measure
Commodity Code
| Commodity Code | Description |
|---|---|
| 925120 | Community development agencies, government |
- Quantity
- 1
- Unit of Measure
- JOB
- Estimated Price per Unit
- $99,999.00
- Estimated Total Price
- $99,999.00
- Title
- Community Capacity Building & Leadership Development Oral Health
- Description
- The Bidder shall describe in detail how from January 1, 2026, or upon DOH FHSD approval, through December 31, 2026, it will provide the following:
1) The entity must be current with all Hawaii Compliance Express (https://vendors.ehawaii.gov/hce/) requirements to conduct business with the state.
2) DOH FHSD will provide the entity a list of up to six community oral health professionals to attend the National Oral Health Conference, up to three pediatric dentists to attend the American Academy of Pediatric Dentistry Conference, and up to five dental hygienists to attend the American Dental Hygiene Association Conference.
3) The entity will register and pay conference fees:
a. Registration and payment ideally should be made to take advantage of the early bird registration, if available.
b. Fees for continuing education workshops need to be part of the estimated travel and administration costs per attendee:
i. Several attendees will be requesting registration for workshops and training. These requests are based on space availability at time of registration.
ii. List of attendees and their DOH FHSD approved requested extra fee sessions will be provided.
c. Attendees will participate in the conference sessions.
4) The entity will book and pay for refundable (or entity travel service credit eligible) economy airfare (see NOTE below) from Hawaii (island of residence) to conference location and from conference location to Hawaii (island of residence). Economy airfare = standard economy, not basic economy (no advance seat selection, no carry-on, etc.). Any upgrades to seats and/or class of service after tickets are purchased are at the attendee’s expense.
a. Ground transportation
i. From home to Hawaii airport (island of residence)
ii. From mainland airport (that’s closest to conference location) to conference hotel
iii. From conference hotel to mainland airport (that’s closest to conference location)
iv. From Hawaii airport (island of residence) to home
b. One checked bag from Hawaii (island of residence) to mainland airport
c. One checked bag from mainland airport to Hawaii (island of residence)
d. Hotel/lodging for duration of conference, preferably at the conference hotel/location for the conference group per night rate.
i. If lodging is not available at the conference hotel, attendees will select lodging at a nearby hotel, within reasonable walking distance (≤ 0.5 miles) from conference hotel at a comparable per night rate to the conference hotel.
e. Early hotel room check-in fee (if applicable)
f. Meals and incidentals expenses (M&IE) up using the FY 2026 Per Diem Rates found on https://www.gsa.gov/travel/plan-book/per-diem-rates
g. Departure and arrival dates and times to be cleared by DOH FHSD before purchase by entity.
5) The entity (based on the entity’s travel reimbursement request procedures) will reimburse up to six community oral health professionals to attend the National Oral Health Conference, up to three pediatric dentists to attend the American Academy of Pediatric Dentistry Conference, and up to five dental hygienists to attend the American Dental Hygiene Association Conference. DOH FHSD will provide the entity a list of attendees.
6) Cancellation/refunds for registration must be completed through the appropriate conference online portal. Selected entity will explain cancellation/refund process and deadlines to attendees.
7) The entity may assess an administration fee not to exceed 15% of the total cost per attendee.
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kunitake, Caroline.