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General Information
Award Title
Regional Oral Health Partners Meetings
Award Description
Regional Oral Health Partners Meetings
Date of Notice of Award
02/09/2026
Solicitation Number
Q26001707
Contract Number
Basis of Award
Price Analysis
Contract Start Date
02/09/2026
End Date / Delivery Date
12/31/2026
Awardee
Hawaii Public Health Institute
Method of Procurement
Small Purchase (RFQ)
Department
Health
Original Award Amount
$99,826.00
Current Award Amount
$99,826.00
General Comments
Only one eligible vendor submitted a bid. Therefore the basis of award is price analysis.
Contact Person
Caroline Kunitake
Email
caroline.kunitake@doh.hawaii.gov
Phone
808-782-2150
Line Items
Line Item Number
Line Item Title
Line Item Comments
Attachments

1
Regional Oral Health Partners Meetings
Response to Solicitation Q26001707 Regional Oral Health Partners Meetings

Code Table
Commodity Code Description
925120 Community development agencies, government
Award By
Unit Price and Quantity
Quantity
1
Unit of Measure
JOB
Unit of Measure
JOB
Price per Unit
$99,826.00
Total Price
$99,826.00
Title
Regional Oral Health Partners Meetings
Description
A. Specifications and Requirements

The Bidder shall describe in detail how from January 1, 2026, or upon DOH FHSD approval, through December 31, 2026, it will provide the following:


B. Period of Performance
1. Plan, organize, and coordinate regional oral health partner meetings, including:
• Develop meeting agendas in conjunction with the DOH FHSD and other partner(s);
• Invite new partners to the meetings;
• Logistics coordination and facilitation, including venue selection and transportation;
• Coalition and partner member outreach and event promotion; and
• Preparation and distribution of relevant materials and resources.

2. Facilitate meetings for partners at in person and virtual meetings, including:
• Schedule and facilitate meeting discussions;
• Record meeting minutes;
• Summarize meeting minutes into quarterly reports and a comprehensive annual report;
• Share quarterly reports and comprehensive annual report with DOH FHSD, Hawaii Oral Health Coalition, and partners who attend the meetings.

3. Prioritize and support project(s) that result from the regional oral health partner meetings; and
4. Other pertinent duties and related tasks, as assigned.
5. The entity may assess an administration fee not to exceed 15% of the total cost.

The period of performance is from January 1, 2026 or upon DOH FHSD approval to December 31, 2026.
Solicitation Attachment

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Amendments
Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Hawaii, Kauai, Oahu and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.