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Q26001707 Regional Oral Health Partners Meetings
- Solicitation Number
- Q26001707
- Status
- Awarded
- Department
- Health
- Division
- Family Health Services Division
- Islands (where the work/delivery is to be performed)
- Statewide
- Category
- Goods and Services
- Release Date
- 02/03/2026
- Offer Due Date & Time
- 02/06/2026 02:00 PM
- Description
- A. Overview and Purpose
Hawaii needs regional oral health partner meetings to convene the dental professionals, dental organizations, dental insurance companies, community leaders and other interested parties. These partner meetings follow the Statewide Oral Health Summit held on October 10, 2025 which gathered local leaders who shared information and ideas, discussed relevant priorities and issues, and developed solutions. Department of Health needs input from these partner meetings to building a state-wide oral health program that address oral health disparities. Regional oral health partner meetings will support dialogue and cooperation between collaborators who are vested in supporting, developing, and maintaining dental services and oral health promotion.
The Hawaii State Department of Health (DOH), Family Health Services Division (FHSD) seeks a qualified community-based, non-profit organization in Hawaii to:
• Plan, organize, and coordinate regional oral health partner meetings at the county and island level;
• Convene neighbor island oral and public health partners for ongoing assessment of local community oral health needs, action planning, policy development, and advocacy engagement;
• Compile and summarize meeting minutes into quarterly reports and a comprehensive annual report;
• Prioritize and support project(s) and/or meeting(s) that result from the meetings; and
• Other pertinent duties and related tasks, as assigned. - Contact Person
- Kunitake, Caroline
- caroline.kunitake@doh.hawaii.gov
- Phone
- 808-782-2150
- General Comments
- The awarded vendor:
A. Must demonstrate a thorough understanding of the purpose and scope of this project, as well as demonstrate the necessary knowledge, skills, abilities, and experience relating to the delivery of the proposed services.
B. Cite any previous contracts relevant to this project for the last (4) years. Include a brief description of the scope of services performed and the period of performance covered by prior work relevant to this proposal.
C. Have knowledge and experience with oral health partner meetings on the neighbor islands.
D. Have experience working with oral health partners in Hawaii and the Hawaii Oral Health Coalition;
E. Have competency and ability to use different tools to communicate and share information with multiple partners;
F. Shall demonstrate adequate staffing capacity to provide contracted services and deliverables listed below:
• Staffing for coalition operations;
• Community engagement;
• Coordination of virtual and in person events including venues, meals/refreshments;
• Coordinating interisland travel for partners;
• Communications through social media, public speaking, press releases, etc.;
• Promotion of partner meetings and recruitment of new partners;
• Experience setting up information technology and audio-visual equipment to support the meetings;
• Experience ordering and managing meeting supplies.
G. Must provide evidence of being a nonprofit organization registered in the State of Hawaii.
H. Must be available to meet in-person with DOH FHSD. - Procurement Officer
- William Aakhus
- Attachments
-
Scope of Service-Scope of Service Reg Oral Health Part Meet.pdf
AG-008 103D General Conditions (1.10.23).pdf
Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kunitake, Caroline.
Q26001707 Regional Oral Health Partners Meetings
#
Title
Quantity
Unit of Measure
Commodity Code
| Commodity Code | Description |
|---|---|
| 925120 | Community development agencies, government |
- Quantity
- 1
- Unit of Measure
- JOB
- Estimated Price per Unit
- $99,999.00
- Estimated Total Price
- $99,999.00
- Title
- Regional Oral Health Partners Meetings
- Description
- A. Specifications and Requirements
The Bidder shall describe in detail how from January 1, 2026, or upon DOH FHSD approval, through December 31, 2026, it will provide the following:
B. Period of Performance
1. Plan, organize, and coordinate regional oral health partner meetings, including:
• Develop meeting agendas in conjunction with the DOH FHSD and other partner(s);
• Invite new partners to the meetings;
• Logistics coordination and facilitation, including venue selection and transportation;
• Coalition and partner member outreach and event promotion; and
• Preparation and distribution of relevant materials and resources.
2. Facilitate meetings for partners at in person and virtual meetings, including:
• Schedule and facilitate meeting discussions;
• Record meeting minutes;
• Summarize meeting minutes into quarterly reports and a comprehensive annual report;
• Share quarterly reports and comprehensive annual report with DOH FHSD, Hawaii Oral Health Coalition, and partners who attend the meetings.
3. Prioritize and support project(s) that result from the regional oral health partner meetings; and
4. Other pertinent duties and related tasks, as assigned.
5. The entity may assess an administration fee not to exceed 15% of the total cost.
The period of performance is from January 1, 2026 or upon DOH FHSD approval to December 31, 2026.
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kunitake, Caroline.