HIePRO Awards

Video Transcript

To begin, login using your eHawaii.gov Account.

Select 'View Solicitations and Awards.'

Select 'Show Closed Solicitations.'

Select the solicitation you want to award.

Go to the 'Offers' tab.

In the award column click 'Create' for the vendor you want to award.

Note: you can create several awards for one solicitation.

The award title and description will auto-populate from the solicitation but you can edit it if needed.

The award date will default to today's date but you also have the option to select a future date.

Enter the contract number.

Select the basis for award.

'Price Analysis' should be selected if there was only one acceptable offer.

'Adequate Competition' should be selected if two or more acceptable offers were received.

The competition comments box may be used for internal comments and are not viewable to vendors or the public.

General comments are visible to users and the public.

Internal comments are not visible to vendors or the public.

Be sure the contract dates are correct.

Make changes if needed.

If you are the contact person for this award then select 'Same as Buyer.'

Otherwise, enter the contact information.

Select the line item you want to include in this award.

Make changes to the line item title, description, and price if needed.

You can also upload an attachment to the line item.

Do not use special characters in the attachment title or you will not be able to upload the file.

You have the ability to add a file title.

This will add the file title to the existing document title.

You can save the award for later.

When you are ready you can submit the award.

If your award requires approval, the approver will receive an email notification.

The award will not be posted until the approver approves the award.

If the approver does not approve on or before the award date then you will need to make the necessary changes before it can be posted.

To amend an award that you have created select 'View Solicitations and Awards.'

Select the 'Awards' tab.

Select the award you want to amend.

Scroll to the bottom and select 'Amend.'

Select the amendment type.

'Contract Extension' should be selected if the contract has options to extend and the agency is exercising this option.

'Other' should be selected for other amendment reasons such as price changes, adding attachments, adding comments, etc.

Enter the amendment reason.

Then make the necessary changes to the award.

You can cancel the amendment or preview the changes you have made.

Verify the information is correct and submit the amendment.

Re-awarding a solicitation will remove the award you created and re-stage the solicitation so you can award it again.

For example, if the original award was created with an incorrect amount you would need to re-award to the same vendor for the correct amount.

Another example of when you would re-award is if you need to award the solicitation to a different vendor.

To re-award a solicitation select 'View Solicitations and Awards.'

Go to the 'Awards' tab.

Select the award you want to re-award.

Scroll to the bottom and select 'Re-Award.'

Confirm you want to re-award.

Now you can go to the ‘Offers’ tab and create a new award.

To cancel an award that you have created select 'View Solicitations and Awards.'

Select the 'Awards' tab.

Select the award you want to cancel.

Scroll to the bottom and select 'Cancel Award.'

You should ONLY cancel an award if you do not plan to re-award the solicitation.

Enter the cancellation reason.

Once an award is cancelled you will not be able to restore it.

So you must be absolutely certain you want to cancel it.

Managing your awards is easy at hiepro.hawaii.gov.