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P27000678 Working Group Facilitator and Implementation Planning Consultant

General Information
Solicitation Number
P27000678
Status
Released
Department
Land & Natural Resources
Division
Forestry and Wildlife
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
10/28/2026
Offer Due Date & Time
11/30/2026 02:00 PM
Description
The State of Hawaiʻi, Department of Land and Natural Resources (DLNR), Division of Forestry and Wildlife (DOFAW), is soliciting proposals from qualified consultants or consultant teams to provide professional facilitation and implementation planning services for the Shade and Fruit Trees for Schools Statewide Implementation Working Group.

Services include collaborative process design, meeting facilitation, stakeholder coordination, research and information synthesis, and preparation of a statewide implementation and resource plan to support the development of a long-term program for Hawaiʻi public schools.

The maximum available contract amount is $60,000, inclusive of applicable taxes and expenses. The anticipated contract period is December 2026 through July 2027.

Please refer to the attached RFP for the complete scope of work, proposal requirements, evaluation criteria, and submission instructions.
Contact Person
Dannemann Vargas, Thiago
Email
thiago.d.vargas@hawaii.gov
Phone
808-343-1971
General Comments
Procurement Officer
Marigold Zoll
Attachments
RFP_Facilitator_DOE DLNR_Working_Group.pdf
SPO081_Hawaii Bidder Offeror Preference Certification Form.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Dannemann Vargas, Thiago.

P27000678 Working Group Facilitator and Implementation Planning Consultant

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Working Group Facilitation and Implementation Planning Services
1
JOB
541611, 541611 

Code Table
Commodity Code Description
541611 Administrative management consulting services
541611 General management consulting services
General
Quantity
1
Unit of Measure
JOB
Title
Working Group Facilitation and Implementation Planning Services
Description
Provide professional facilitation, stakeholder coordination, research, information synthesis, and statewide implementation planning services for the Shade and Fruit Trees for Schools Statewide Implementation Working Group.

The proposed price shall cover the complete scope of services and all deliverables specified in the attached RFP, including labor, travel, subcontractors, applicable taxes, and all other expenses. The total proposed price shall not exceed $60,000.

Offerors must submit their technical and cost proposals in accordance with the attached RFP.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Dannemann Vargas, Thiago.

P27000678 Working Group Facilitator and Implementation Planning Consultant

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.