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B27000645 Statewide Sample Collection, Drug Screen & Confirmatory Testing

General Information
Solicitation Number
B27000645
Status
Released
Department
Judiciary
Division
First Circuit
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
10/28/2026
Offer Due Date & Time
11/23/2026 12:00 PM
Description
Work consists of providing STATEWIDE SAMPLE COLLECTION, INITIAL DRUG SCREENING, AND CONFIRMATION TESTING to the Judiciary, State of Hawaii. CONTRACTOR shall provide testing for the presence of each drug identified in the respective Panel(s) which are selected by the Judiciary.

Sample collection shall be conducted on all persons referred to the CONTRACTOR by the Judiciary Courts of the First Circuit (Oahu), Second Circuit (Maui, Moloka'i, & Lana'i), Third Circuit (Hawai'i), and Fifth Circuit (Kaua'i).

Collections shall be conducted by CONTRACTOR's personnel or by a Sub-CONTRACTOR approved by Judiciary (and listed on this INVITATION FOR BID).

Sample collection of urine specimens shall be responsibility of CONTRACTOR. Sample collections shall be conducted at CONTRACTOR's (or approved Sub-CONTRACTOR's) testing facility and by their personnel. Detailed procedures for collection of samples must be established by CONTRACTOR to ensure that sample is not tampered with at time of collection. Procedures shall be submitted in writing and approved by Officer-in-Charge or their designee.

The estimated number of sample collections, as specified in the INVITATION FOR BID, is per year. However, the Judiciary shall be charged according to actual number of samples collected per month at the unit bid Cost per Test specified in INVITATION FOR BID. Judiciary reserves the right to increase or decrease number of collections without changing the unit bid cost per test. Monthly billings shall be adjusted accordingly. Initial drug screenings shall be conducted on all collected samples.

Confirmation testing shall be provided for all Judiciary circuits. Scientifically accepted and valid confirmation test results utilizing gas chromatography/mass spectrometry by a company licensed and accredited in the State of Hawaii to conduct toxicology testing.

CONTRACTOR shall make available sample collection facilities within close proximity of the Judiciary buildings and other locations on each island listed in the Bid Specifications.

REFER TO IFB J28030 SPECIFICATIONS FOR FURTHER DETAILS
Contact Person
Cruz, Tritia
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
The Judiciary, State of Hawaii, is requesting competitive sealed bids from qualified applicants to provide STATEWIDE SAMPLE COLLECTION, INITIAL DRUG SCREENING & CONFIRMATION TESTING FOR THE JUDICIARY, STATE OF HAWAII.

A multi-term contract may be awarded based on a determination that it is in the best interest of the Judiciary. The initial term of the contract shall be for two (2) years, from July 1, 2027, through June 30, 2029. Funds are available only for the initial term of the contract. The contract may be extended for up to two (2) additional twelve (12) month periods, subject to appropriation and availability of funds, satisfactory performance of services by the CONTRACTOR, and mutual agreement. Execution of a contract amendment is required for each extension. The aggregate term of the contract shall not exceed four (4) years, from July 1, 2027, through June 30, 2031. If it is determined that awarding a multi-term contract is not in the best interest of the Judiciary, a single-term contract may be awarded.

The competitive sealed bidding and contract award procedures are in accordance with Hawaii Revised Statutes (HRS) §103D-302. This Invitation for Bids (IFB) solicits competitive sealed bids and may result in the award of one (1) contract, in accordance with Section 4.7 of IFB J28030.

Bids will be received electronically only through the State of Hawaii Electronic Procurement System (HIePRO) at https://hiepro.ehawaii.gov/welcome.html no later than the date and time indicated in HIePRO. Bids received after the date and time specified in HIePRO or submitted through any other means will not be considered.

Additionally and regarding INVOICING AND PAYMENT: CONTRACTOR shall submit separate invoices for work completed at each circuit. Original and three copies of each invoice shall be sent to the appropriate addresses:

The Judiciary
First Circuit Court
Bridgette Bennett
Kyle Suan
4675 Kapolei Parkway
Kapolei, Hawaii 96707

The Judiciary
Second Circuit Court
Paul Petro
Fiscal Office
2145 Main Street
Wailuku, Hawaii 96793-1679

The Judiciary
Third Circuit Court
Hattie Embernate
Fiscal Office
777 Kilauea Avenue
Hilo, Hawaii 96720 -4212

The Judiciary
Fifth Circuit Court
Shirley Moriguchi
Fiscal Office
3970 Kaana Street, 205
Lihue, Hawaii 96766-1283

Monthly payments shall be made to the CONTRACTOR at the contracted price upon certification that the CONTRACTOR has satisfactorily performed the required services each month.

Section 103-10, H.R.S. provides that the Judiciary shall have thirty (30) calendar days after receipt of invoice or performance of the services to make payment. For this reason, the Judiciary shall reject any bid submitted with a condition requiring payment within a shorter period. Further, the Judiciary will reject any bid submitted with a condition requiring interest payments greater than that allowed by Section 103-10, H.R.S., as amended.

Judiciary will not recognize any requirement established by the CONTRACTOR and communicated to the Judiciary after award of the contract, which requires payment within a shorter period or interest payment not in conformance to Statute.

See IFB J28030 SPECIFICATIONS for more details.

Procurement Officer
Jovita Martinez
Attachments
IFB J28030 SPECIFICATIONS.pdf
103D JUD GENERAL CONDITIONS REVISED OCTOBER 2023.pdf
103D PROCEDURAL REQUIREMENTS MAY2003.pdf
HAWAII JUDICIARY POLICY DISCRIMINATION HARASSMENT FREE WORKPLACE.pdf
103D STANDARDS OF CONDUCT DECLARATION.pdf
JUD PREFERENCE CERTIFICATION FORM JUD 081.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

B27000645 Statewide Sample Collection, Drug Screen & Confirmatory Testing

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Statewide Sample Collection, Drug Screen & Confirmatory Testing
1
JOB
621511, 621511, 621511, 621999, 621511, 621999, 621511, 621512, 621511, 621511, 621511 

Code Table
Commodity Code Description
621511 Testing laboratories, medical
621511 Urinalysis laboratories
621511 Toxicology health laboratories
621999 Employee drug testing services
621511 Blood analysis laboratories
621999 Health screening services (except by offices of health practitioners)
621511 Laboratories, medical (except radiological, X-ray)
621512 Diagnostic imaging centers (medical)
621511 Medical laboratories (except radiological, X-ray)
621511 Laboratory testing services, medical (except radiological, X-ray)
621511 Medical pathology laboratories
General
Quantity
1
Unit of Measure
JOB
Title
Statewide Sample Collection, Drug Screen & Confirmatory Testing
Description
The Judiciary, State of Hawaiʻi, is requesting competitive sealed bids from qualified applicants To Provide Statewide Sample Collection, Initial Drug Screening & Confirmation Testing. Work consists of providing STATEWIDE SAMPLE COLLECTION, INITIAL DRUG SCREENING AND CONFIRMATION TESTING for the Judiciary, State of Hawaiʻi. CONTRACTOR shall provide testing for the presence of each drug identified in the respective Panel which will be selected by The Judiciary.

REFER TO IFB J28030 SPECIFICATONS FOR FURTHER DETAILS
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

B27000645 Statewide Sample Collection, Drug Screen & Confirmatory Testing

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII BIDDER/OFFEROR PREFERENCE CERTIFICATION FORM (JUD-081): Upload completed form with the bid documents in HIePRO.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • INVOICING AND PAYMENT: CONTRACTOR shall submit separate invoices for work completed at each circuit. Original and three copies of each invoice shall be sent to the appropriate addresses: The Judiciary First Circuit Court Bridgette Bennett Kyle Suan 4675 Kapolei Parkway Kapolei, Hawaii 96707 The Judiciary Second Circuit Court Paul Petro Fiscal Office 2145 Main Street Wailuku, Hawaii 96793-1679 The Judiciary Third Circuit Court Hattie Embernate Fiscal Office 777 Kilauea Avenue Hilo, Hawaii 96720 -4212 The Judiciary Fifth Circuit Court Shirley Moriguchi Fiscal Office 3970 Kaana Street, 205 Lihue, Hawaii 96766-1283 Monthly payments shall be made to the CONTRACTOR at the contracted price upon certification that the CONTRACTOR has satisfactorily performed the required services each month. Section 103-10, H.R.S. provides that the Judiciary shall have thirty (30) calendar days after receipt of invoice or performance of the services to make payment. For this reason, the Judiciary shall reject any bid submitted with a condition requiring payment within a shorter period. Further, the Judiciary will reject any bid submitted with a condition requiring interest payments greater than that allowed by Section 103-10, H.R.S., as amended. Judiciary will not recognize any requirement established by the CONTRACTOR and communicated to the Judiciary after award of the contract, which requires payment within a shorter period or interest payment not in conformance to Statute.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • SUBMISSION OF OFFER: ALL OFFERS SHALL BE SUBMITTED THROUGH HIEPRO ONLY. OFFERORS SHALL UPLOAD SECTION FIVE - OFFER FORM IN ITS ENTIRETY THROUGH HIEPRO. Offerors shall submit their Total Lump Sum Bid Price THROUGH THE STATE OF HAWAIʻI ELECTRONIC PROCUREMENT SYSTEM (HIePRO) and attach scanned SECTION FIVE “OFFER FORM” and other required documents as specified in this solicitation, all no later than at the time and due date indicated on HIePRO, (https://hiepro.eHawaiʻi.gov/welcome.html). OFFEROR bears responsibility for transmission. Offerors who submit bids or amendments by electronic means bear the whole and exclusive responsibility for assuring that the documents are received by the purchasing Judiciary and for ensuring the complete, correctly formatted, legible, and timely transmission of their documents. By opting to submit documents by electronic means, Offerors assume all risk that the Judiciary’s receiving equipment and system may be inoperative or otherwise unavailable at the time transmission is attempted. OFFERS RECEIVED AFTER THE ABOVE DATE AND TIME SPECIFIED SHALL NOT BE ACCEPTED AND SHALL BE RETURNED TO THE CONTRACTOR UNOPENED. TOTAL LUMP SUM BID PRICE should be inclusive of ALL taxes and applicable fees.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.