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B27000511 Maintenance of Bott Well Pump Station and Irrigation System

General Information
Solicitation Number
B27000511
Status
Released
Department
Business, Economic Development, & Tourism
Division
Agribusiness Development Corporation
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
10/02/2026
Offer Due Date & Time
10/27/2026 02:00 PM
Description
Maintenance of Bott Well Pump Station and Irrigation System at the Galbraith Agricultural Lands Wahiawa, Oahu, Hawaii
Contact Person
Nakamoto, Ken
Email
ken.t.nakamoto@hawaii.gov
Phone
808-586-0087
General Comments
Procurement Officer
Mark H. Takemoto
Attachments
1 IFB 26 200 012 Contract Specifications.pdf
2 SPECS Bott Well Pump Station Maintenance.pdf
3 Operation and Maintenance Manual.pdf
4 General Map Bott Well Pump Station and Irrigation System.pdf
5 Location Map Galbraith Area.pdf
6 AG 008 103D.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Nakamoto, Ken.

B27000511 Maintenance of Bott Well Pump Station and Irrigation System

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Service Bott Well Pump Station diesel engine
15
EACH
811310, 221310 

Code Table
Commodity Code Description
811310 Motor repair and maintenance services, commercial or industrial
221310 Water distribution for irrigation
General
Quantity
15
Unit of Measure
EACH
Title
Service Bott Well Pump Station diesel engine
Description
Service Bott Well Pump Station diesel engine at 250-300 hours meter intervals (See O&M Manual). Change oil, filters, and services per manufactures service recommendations. Unit price is for labor and materials for one service. Compensation shall be based upon the work completed.
Attachments

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2
Service Bott Well Pump Station diesel engine
1
EACH
811310, 221310 

Code Table
Commodity Code Description
811310 Motor repair and maintenance services, commercial or industrial
221310 Water distribution for irrigation
General
Quantity
1
Unit of Measure
EACH
Title
Service Bott Well Pump Station diesel engine
Description
Service Bott Well Pump Station diesel engine at 3,000-4,000 hours meter intervals (See O&M Manual). Change oil, filters, and services by manufacturer's service recommendations. Unit price is for labor and materials for one service. Compensation shall be based upon completed work.
Attachments

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3
Ground maintenance within Bott Well Pump Station
12
MONTH
221310 

Code Table
Commodity Code Description
221310 Water distribution for irrigation
General
Quantity
12
Unit of Measure
MONTH
Title
Ground maintenance within Bott Well Pump Station
Description
Ground maintenance within Bott Well Pump Station fence line and around 3MG and 10MG reservoirs fence line, standpipes, and meter assemblies as needed.
Attachments

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4
Complete the monthly Groundwater User Report
12
MONTH
221310 

Code Table
Commodity Code Description
221310 Water distribution for irrigation
General
Quantity
12
Unit of Measure
MONTH
Title
Complete the monthly Groundwater User Report
Description
Complete the monthly Groundwater User Report for the Bott Well Pump Station.
Attachments

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5
Contingency
1
EACH
811310, 221310 

Code Table
Commodity Code Description
811310 Motor repair and maintenance services, commercial or industrial
221310 Water distribution for irrigation
General
Quantity
1
Unit of Measure
EACH
Title
Contingency
Description
Additional work upon approval by the ADC. Unit price shall include cost to complete, coordinate, and supervise a subcontractor or third party for engine service and repairs, not to exceed $25,000.00. Compensation shall be based upon the work completed.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Nakamoto, Ken.

B27000511 Maintenance of Bott Well Pump Station and Irrigation System

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.