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P27000385 Teaching Artist Institute Coordinator

General Information
Solicitation Number
P27000385
Status
Released
Department
Accounting and General Services
Division
State Foundation on Culture and the Arts
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
09/10/2026
Offer Due Date & Time
10/10/2026 02:00 PM
Description
The State Foundation on Culture and the Arts seeks to work with a contractor to manage and implement the Teaching Artist Institute in Hawai’i. The Teaching Artist Institute is a professional development opportunity for the teaching artists on the SFCA Artistic Teaching Partner Roster to fulfill their mandatory professional development hours annually. In addition, the Teaching Artist Institute is open to teaching artists not on the roster. The contract includes funding to cover travel, stay, and food at the institute for those on the roster, ideally with funds to help pay for those who aren’t on the roster to attend. This professional development is specifically for teaching artists working in Hawai’i.

It will be the contractor’s duty to coordinate all aspects of the Teaching Artist Institute, including organizing and implementing, finding and contracting interactive speakers and workshops, managing travel logistics, and supporting all other needs that arise regarding the institute.

This year is the second year the Institute will focus on the intersection of arts education and health.
Contact Person
Rosengren, Danica
Email
danica.rosengren@hawaii.gov
Phone
808-586-0768
General Comments
It will be the contractor’s duty to coordinate all aspects of the Teaching Artist Institute, including:

Organizing and implementing the institute either

one convening bringing 60+ teaching artists together over the span of 2-3 days

Three different convenings on Maui, O’ahu and Hawai’i Island that span 2-3 days. Those who live on Kaua’i, Moloka’i or Lana’i will travel to the nearest institute. Each institute would have similar/the same sessions, with one or two island specific sessions.

Providing information about the Institute(s) in a timely manner to teaching artists

Booking and coordinating travel and stay for interactive speakers/workshops

Managing travel, stay and food for teaching artists on the roster

The contract will not exceed $50,000
Procurement Officer
Karen Ewald
Attachments
Teaching Artist Institute RFP 2027.pdf
Offer From 1 2 3 and Overview of RFP Process pdf TAI.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Rosengren, Danica.

P27000385 Teaching Artist Institute Coordinator

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Teaching Artist Institute Coordinator
1
JOB
611430 

Code Table
Commodity Code Description
611430 Professional development training
General
Quantity
1
Unit of Measure
JOB
Estimated Price per Unit
$50,000.00
Estimated Total Price
$50,000.00
Title
Teaching Artist Institute Coordinator
Description
It will be the contractor’s duty to coordinate all aspects of the Teaching Artist Institute, including:

Organizing and implementing the institute either

one convening bringing 60+ teaching artists together over the span of 2-3 days

Three different convenings on Maui, O’ahu and Hawai’i Island that span 2-3 days. Those who live on Kaua’i, Moloka’i or Lana’i will travel to the nearest institute. Each institute would have similar/the same sessions, with one or two island specific sessions.

Providing information about the Institute(s) in a timely manner to teaching artists

Booking and coordinating travel and stay for interactive speakers/workshops

Managing travel, stay and food for teaching artists on the roster
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Rosengren, Danica.

P27000385 Teaching Artist Institute Coordinator

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.