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B27000289 IFB J27160 Hoapili Hale Air Conditioning and Ventilation Systems

General Information
Solicitation Number
B27000289
Status
Released
Department
Judiciary
Division
Second Circuit
Islands (where the work/delivery is to be performed)
Maui
Category
Construction
Release Date
08/28/2026
Offer Due Date & Time
09/24/2026 12:00 PM
Description
The Contractor shall, in a proper and satisfactory manner, provide complete maintenance, inspections, and diagnostics to the Air Conditioning and Ventilation Systems for the Judiciary, Second Circuit (Hoapili Hale) in accordance to the Specifications, the Special Provisions, and the General Conditions attached hereto and by reference made a part hereof.

REFER TO THE ATTACHED IFB J27160 SPECIFICATIONS AND IFB J27160 EQUIPMENT LIST SERVICE SCHEDULE FOR MORE DETAILS.
Contact Person
Abad, Minda
Email
luzviminda.b.abad@courts.hawaii.gov
Phone
808-538-5805
General Comments
Offerors must provide documentation of qualifications listed in the attached Scope and Specifications document. Offerors shall submit their Total Offer Price THROUGH THE HIePRO SYSTEM, and attach and scan Section 4, Offer Qualification Form, Wage Certificate and other required documents as specified in this solicitation, all no later than the time and due date indicated on HIePRO.

The time of performance for this contract will be for a base period of January 1, 2027 – December 31, 2027. There will be three option periods available (1) January 1, 2028 – December 31, 2028, (2) January 1, 2029 – December 31, 2029 and (3) January 1, 2030 – December 31, 2030 that will be negotiated prior to extensions and will be subject to the availability of funding.

REFER TO THE ATTACHED IFB J27160 SPECIFICATIONS AND IFB J27160 EQUIPMENT LIST SERVICE SCHEDULE FOR MORE DETAILS.
Procurement Officer
Paul Petro
Attachments
IFB J27160 SPECIFICATIONS.pdf
IFB J27160 EQUIPMENT LIST SERVICE SCHEDULE.pdf
103D JUDICIARY GENERAL CONDITIONS.pdf
103D SPECIAL CONDITIONS.pdf
HAWAII JUDICIARY POLICY DISCRIMINATION HARASSMENT FREE WORKPLACE.pdf
PROCEDURAL REQUIREMENTS 052003.pdf
103D STANDARDS OF CONDUCT DECLARATION.pdf
HAWAII BIDDER OFFEROR PREFERENCE CERTIFICATION FORM JUD081.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

B27000289 IFB J27160 Hoapili Hale Air Conditioning and Ventilation Systems

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
IFB J27160 Hoapili Hale Air Conditioning and Ventilation Systems
1
JOB
335210, 238220, 238220, 336310, 561790, 238220, 238220 

Code Table
Commodity Code Description
335210 Ventilation and exhaust fans (except attic fans), household-type, manufacturing
238220 Duct work (e.g., cooling, dust collection, exhaust, heating, ventilation) installation
238220 Heating and ventilation system component (e.g., air registers, diffusers, filters, grilles, sound attenuators) installation
336310 Positive crankcase ventilation (PCV) valves, engine, manufacturing
561790 Ventilation duct cleaning services
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
IFB J27160 Hoapili Hale Air Conditioning and Ventilation Systems
Description
The Contractor shall, in a proper and satisfactory manner, provide complete maintenance, inspections, and diagnostics to the Air Conditioning and Ventilation Systems for the Judiciary, Second Circuit (Hoapili Hale).

Offerors shall submit their Total Offer Price THROUGH THE HIePRO SYSTEM, and attach and scan Section 4, Offer Qualification Form, Wage Certificate and other required documents as specified in this solicitation, all no later than at the time and due date indicated on HIePRO.

REFER TO THE ATTACHED IFB J27160 SPECIFICATIONS AND IFB J27160 EQUIPMENT LIST SERVICE SCHEDULE FOR MORE DETAILS.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

B27000289 IFB J27160 Hoapili Hale Air Conditioning and Ventilation Systems

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • PREFERENCES: In accordance with HRS §1030-302 (or HRS §1030-303), the Hawaii bidder (or offeror) preference is applicable to this solicitation, for evaluation purposes only. Bidders (or offerors) desiring to qualify for the five per cent (5%) preference shall submit a completed Hawaii Bidder/Offerer Preference Certification Form (Form JUD-081) with each bid (or proposal) at or before the time set for receipt of bids (or proposals). Certifications submitted for previous or other solicitations will not be accepted.
  • OFFER SUBMITTALS: SECTION 4, OFFER QUALIFICATION FORM, WAGE CERTIFICATE AND OTHER REQUIRED DOCUMENTS AS SPECIFIED IN THIS SOLICITATION SHALL BE UPLOADED IN HIEPRO WITH BID OFFER.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.