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P27000099 New Split Air Conditioners for PQB K9 program facility.

General Information
Solicitation Number
P27000099
Status
Released
Department
Agriculture and Biosecurity
Division
Plant Industry Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/21/2026
Offer Due Date & Time
09/03/2026 02:00 PM
Description
New split system air conditioning units are planned for the PQB K9 program facility. As the facility blueprint is unavailable, kindly attend the Pre-Offer Conference meeting with our K9 inspector, who will facilitate a walkthrough of the rooms. The quotation should comprehensively include, but is not limited to, a PowerPoint presentation and/or PDF documentation detailing the following items: the number of split AC units, product descriptions for each unit, the cost per unit, installation costs, other related expenses, and any recommendations prior to installing the split AC units. All questions and Answers will only be accepted and answered via the HIePRO System by the due dates provided. Please confirm pre-conference attendance by emailing alex.g.ma@hawaii.gov by Friday, July 24, 2026, 3 PM HST.
Contact Person
Ma, Guang Shun (Alex)
Email
alex.g.ma@hawaii.gov
Phone
808-832-0570
General Comments
The quotation must include shipping, handling, and taxes. Eligibility for the award is restricted to contractors who attend the conference, submit a comprehensive offer form accompanied by detailed specifications and documentation, preferably in PDF or PPT formats, and meet the requirements of Hawaii Compliance Express (HCE). Please note that the lowest bid does not necessarily guarantee selection; factors such as compliance and the performance of the air conditioning units also play a significant role in the decision-making process. For instance, four large units may adequately cover all spaces, whereas six smaller units may offer greater control over specific areas. Occasionally, it may be unnecessary to activate all units. In such cases, even if the quote for six smaller units is slightly higher, the option may be preferred due to lower overall maintenance and/or electricity costs compared to larger units. This solicitation will be updated following the Q&A session to incorporate the latest available information.
Procurement Officer
Sharon Hurd
Attachments
AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Ma, Guang Shun (Alex).

P27000099 New Split Air Conditioners for PQB K9 program facility.

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
New Split System Units
1
JOB
238220, 221330, 423730 

Code Table
Commodity Code Description
238220 Air-conditioning system (except window) installation
221330 Air-conditioning supply
423730 HVAC equipment merchant wholesalers
General
Quantity
1
Unit of Measure
JOB
Title
New Split System Units
Description
Please attend the meeting to measure the size of each room and assess the condition of the facility. Only the split units are needed. Please make your recommendation based on your measurements from the Pre-Conference.
Attachments

Print

2
Semi-annual maintenance for the split air conditioning units
2
YEAR
423730, 221330 

Code Table
Commodity Code Description
423730 Condensing units, air-conditioning, merchant wholesalers
221330 Air-conditioning supply
General
Quantity
2
Unit of Measure
YEAR
Title
Semi-annual maintenance for the split air conditioning units
Description
Semi-annual maintenance for the split air conditioning units associated with line item 1. Kindly include the following details, preferably in a PDF: the cost of maintenance (hourly rate), what is included in each maintenance visit, a list of optional costs, and a brief explanation for each optional cost. Please note: Line item #2 is subject to the budget and may not be awarded.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Ma, Guang Shun (Alex).

P27000099 New Split Air Conditioners for PQB K9 program facility.

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • Detailed Address: Only vendors who participate in the pre-conference will be provided with the detailed address.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.