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P27000009 Solar Charging Stations Installation

General Information
Solicitation Number
P27000009
Status
Released
Department
Hawaiian Home Lands
Division
Department of Hawaiian Homelands
Islands (where the work/delivery is to be performed)
Kauai, Molokai, Oahu
Category
Construction
Release Date
07/01/2026
Offer Due Date & Time
07/31/2026 05:00 PM
Description
The Department of Hawaiian Home Lands (DHHL) is seeking proposals from qualified contractors to install seven (7) solar charging workstations at library locations across Hawaii and the DHHL Molokai District Office. Equipment will be provided by DHHL and shipped to island docks. Contractors are responsible for transporting equipment from docks to installation sites (in coordination with DHHL), site preparation, installation, anchoring, and final testing.
Offerors may submit a single proposal for all locations. Pricing shall be provided for each island and location.
Contact Person
Bacalso, Aislen
Email
aislen.v.bacalso@hawaii.gov
Phone
808-570-4883
General Comments
Procurement Officer
Aislen Bacalso
Attachments
Solar Charging Workstations Installation RFP26HHL012.docx
EXHIBIT A Installation Plans and Specifications.pdf
EXHIBIT B Solar Charging Station Equipment Specifications.pdf
Exhibit C Federal Compliance Certification Package.docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Bacalso, Aislen.

P27000009 Solar Charging Stations Installation

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Installation of Solar Charging Stations
7
EACH
237990, 449110, 237990, 237130, 237130, 444230 

Code Table
Commodity Code Description
237990 Outdoor recreation facility construction
449110 Furniture stores (e.g., household, office, outdoor)
237990 Park and recreational open space improvement construction
237130 Alternative energy (e.g., geothermal, ocean wave, solar, wind) structure construction
237130 Solar power structure construction
444230 Power equipment stores, outdoor
General
Quantity
7
Unit of Measure
EACH
Title
Installation of Solar Charging Stations
Description
The equipment to be installed has already been selected by the State and is not part of this procurement. This solicitation is limited to the transportation, site preparation, installation, anchoring, testing, commissioning and warranty of the specified equipment in accordance with the Equipment Specifications of this RFP.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Bacalso, Aislen.

P27000009 Solar Charging Stations Installation

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • SUBMISSION INSTRUCTIONS: All proposals must be submitted electronically via HIePRO. Proposals must be received no later than July 31, 2026 at 5:00PM HST. Each proposal must include a Technical Proposal (inclusive of experience, work plan, personnel qualifications, ADA compliance), Cost Proposal (breakout per island, not to exceed $435,400.00), and all compliance documentation (federal certification package, HCE, license, insurance). Please refer to section 4 of the "Solar Charging Workstation Installation RFP26HHL012" document for detailed submission requirements. Please also refer to EXHIBIT A, B, and C for additional information. All proposals will be evaluated as described in Section 5 - Evaluation Criteria.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.