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P26003530 RFP J27118 Court Appointed Counsel-First Circuit, Family Court

General Information
Solicitation Number
P26003530version:    01
Status
Released
Department
Judiciary
Division
First Circuit
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/01/2026
Amendment Date & Time
07/01/2026 08:30 AM
Amendment Reason
ADDENDUM NO. 1 - Answer Publish Date & Time Revised to 07/17/2026 04:30 PM HST
Offer Due Date & Time
07/31/2026 12:00 PM
Description
The Judiciary, State of Hawaii is seeking qualified organizations or independent providers to manage and provide legal counsel services for indigent parents who are parties in Hawaii Revised Statutes Chapter 587A proceedings in the Family Court of the First Circuit, including related specialty courts such as Family Drug Court and Na Kama Lei.

Contracts will be awarded for an initial term commencing upon execution and ending on June 30, 2027, with the option to extend for up to three (3) additional twelve-month periods, subject to availability of funds and satisfactory performance.

PLEASE REFER TO IFB J27118 SPECIFICATIONS FOR FURTHER DETAILS.
Contact Person
Cruz, Tritia
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
Competitive Sealed Proposals from qualified organizations or independent providers to manage and provide legal counsel services for indigent parents who are parties in Hawaii Revised Statutes Chapter 587A proceedings in the Family Court of the First Circuit, including related specialty courts such as Family Drug Court and Na Kama Lei, will be received electronically only THROUGH THE STATE OF HAWAII ELECTRONIC PROCUREMENT SYSTEM (HIePRO) and will be opened at the date and time indicated in HIePRO.

Proposals submitted using the Section Six proposal forms that are received after the date and time specified in HIePRO, or submitted outside of HIePRO, will not be considered.

A properly completed SECTION SIX - PROPOSAL FORMS must be submitted through HIePRO with the total bid price. Please ensure the proposal form is submitted in its entirety.

REFER TO RFP J27118 SPECIFICATIONS FOR FURTHER DETAILS.
Procurement Officer
Jovita Martinez
Attachments
RFP J27118 SPECIFICATIONS.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
PROCEDURAL REQUIREMENTS-PROCEDURAL REQUIREMENTS 052003.pdf
JUDICIARY SPECIAL CONDITIONS-103D SPECIAL CONDITIONS.pdf
JUDICIARY DISCRIMINATION HARASSMENT FREE WORK PLACE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace CLEAN.pdf
STANDARDS OF CONDUCTION DECLARATION-103D Standards of Conduct Declaration fillable MASTER.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

P26003530 RFP J27118 Court Appointed Counsel-First Circuit, Family Court

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Court Appointed Counsel Services - Parents (HRS 587A)
1
JOB
541110, 922130, 541199, 541110, 541110 

Code Table
Commodity Code Description
541110 Law offices
922130 Legal counsel offices, government
541199 Paralegal services
541110 Legal aid services
541110 Attorneys' offices
General
Quantity
1
Unit of Measure
JOB
Title
Court Appointed Counsel Services - Parents (HRS 587A)
Description
Provision of legal counsel services to indigent parents in child welfare proceedings under HRS Chapter 587A in the Family Court of the First Circuit, including representation in specialty courts and related case management and reporting
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

P26003530 RFP J27118 Court Appointed Counsel-First Circuit, Family Court

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • SECTION SIX - PROPOSAL FORMS submittals: A properly completed SECTION SIX - PROPOSAL FORMS must be submitted through HIePRO with the total bid price. Please ensure the proposal form is submitted in its entirety. Proposals submitted using the Section Six proposal forms that are received after the date and time specified in HIePRO, or submitted outside of HIePRO, will not be considered.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.