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Q26003502 Infant and Toddler Developmental Evaluation Tool

General Information
Solicitation Number
Q26003502
Status
Released
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
06/26/2026
Offer Due Date & Time
07/10/2026 02:00 PM
Description
The Early Intervention Section (EIS) within the State of Hawaii, Department of Health provides early intervention (EI) services for infants and toddlers ages birth to three (3) years with a developmental delay in one (1) or more of the following developmental areas: communication, cognition, fine motor, gross motor, social, self-care/adaptive; and/or have a medical diagnosis that has a high probability of contributing to a developmental delay in any of the areas previously mentioned. EI services provided are mandated under the Individual with Disabilities Education Act (IDEA), Part C and are delivered statewide through eighteen (18) EI Programs (Two (2) State-operated and sixteen (16) Purchase of Service (POS) contracted EI Programs). The EI Programs are require to use a standardized Infant and toddler developmental evaluation tool that measures mastery of developmental milestones in these five (5) developmental areas in order to determine eligibility. Eligibility is based on Hawaii’s Developmental Delay which includes five (5) developmental areas (motor, cognition, communication, social-emotional, and adaptive). Currently, EI Program staff are trained in administering the Battelle Developmental Inventory, Third Edition (BDI-3). EI Programs have been utilizing the BDI-3 tool since November 2023 and prior to that using other versions of the BDI (e.g., BDI-2) to determine if a child’s eligibility for EI services. The STATE’s EIS is in need of CONTRACTOR who is able to provide the Scope of Work below in order for the States EIS’s to continue to utilize a standardized Infant and toddler developmental evaluation tool kit.
Contact Person
Sarmiento, Brianne
Email
brianne.sarmiento@doh.hawaii.gov
Phone
808-594-0014
General Comments
Procurement Officer
William Aakhus
Attachments
Infant and Toddler Developmental Evaluation Tool_HIePRO IFB_27_001_EIS.pdf
Offer Form_OF1 to OF4_HIePRO IFB_27_001_EIS.pdf
OF2 Attachment A 2026 Replacement Items_HIePRO IFB_27_001_EIS.xlsx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Sarmiento, Brianne.

Q26003502 Infant and Toddler Developmental Evaluation Tool

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Infant and toddler standard developmental evaluation tool kit
1
EACH
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
1
Unit of Measure
EACH
Title
Infant and toddler standard developmental evaluation tool kit
Description
Infant and toddler standard developmental evaluation tool kit
Attachments

Print

2
Evaluation tool kit replacement items
1
JOB
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
1
Unit of Measure
JOB
Title
Evaluation tool kit replacement items
Description
Refer to OF2 Attachment A 2026 Replacement Items_HIePRO IFB_27_001_EIS
Attachments

Print

3
Evaluation tool annual access keys licenses for online platform
200
EACH
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
200
Unit of Measure
EACH
Title
Evaluation tool annual access keys licenses for online platform
Description
Evaluation tool annual access keys licenses for mobile data solution online platform.
Attachments

Print

4
Evaluation tool Electronic Record Forms (ERF) package
250
EACH
518210 

Code Table
Commodity Code Description
518210 Data processing services (except payroll services, financial transaction processing services)
General
Quantity
250
Unit of Measure
EACH
Title
Evaluation tool Electronic Record Forms (ERF) package
Description
1 Package = 25 Packets
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Sarmiento, Brianne.

Q26003502 Infant and Toddler Developmental Evaluation Tool

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.