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Q26003390 Autonomous Recording Unit Solicitation

General Information
Solicitation Number
Q26003390
Status
Released
Department
Land & Natural Resources
Division
Forestry and Wildlife
Islands (where the work/delivery is to be performed)
Kauai
Category
Goods
Release Date
06/16/2026
Offer Due Date & Time
06/22/2026 04:00 PM
Description
The State of Hawaii Department of Land and Natural Resources, Division of Forestry and Wildlife requests bids for a total of 12 Wildlife Acoustics’ Song Meter autonomous recording units and accessories for bioacoustics monitoring. Bids should include all delivery costs, GET and applicable taxes. Vendor guarantees delivery by August 10th, 2026.

Please see Attachment 1 for Specifications, delivery location and date.
Vendors must be HCE compliant to qualify for selection.
Contact Person
Wells, Benjamin
Email
benjamin.a.wells@hawaii.gov
Phone
808-631-5013
General Comments
Procurement Officer
Lau, Rick
Attachments
ARU Specifications Attachment 1.docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wells, Benjamin.

Q26003390 Autonomous Recording Unit Solicitation

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Song Meter Mini 2 (Li-ion) Acoustic Recorder
12
JOB
423490, 423490 

Code Table
Commodity Code Description
423490 Instruments, professional and scientific, merchant wholesalers
423490 Scientific instruments merchant wholesalers
General
Quantity
12
Unit of Measure
JOB
Title
Song Meter Mini 2 (Li-ion) Acoustic Recorder
Description
ARU Unit
Attachments

Print

2
Song Meter Mini 2 Li-ion Additional (Second) Microphone
12
JOB
423490, 423490 

Code Table
Commodity Code Description
423490 Instruments, professional and scientific, merchant wholesalers
423490 Scientific instruments merchant wholesalers
General
Quantity
12
Unit of Measure
JOB
Title
Song Meter Mini 2 Li-ion Additional (Second) Microphone
Description
Additional microphone for Song Meter Microphones.
Attachments

Print

3
Six-slot Lithium-ion Battery Charger
2
JOB
423490, 423490 

Code Table
Commodity Code Description
423490 Instruments, professional and scientific, merchant wholesalers
423490 Scientific instruments merchant wholesalers
General
Quantity
2
Unit of Measure
JOB
Title
Six-slot Lithium-ion Battery Charger
Description
Charger fitting 18650 Li-ion Batteries.
Attachments

Print

4
18650 Li-ion Battery Pair
90
EACH
423490, 423490 

Code Table
Commodity Code Description
423490 Instruments, professional and scientific, merchant wholesalers
423490 Scientific instruments merchant wholesalers
General
Quantity
90
Unit of Measure
EACH
Title
18650 Li-ion Battery Pair
Description
Two (2) battery pair of 18650 Li-ion Batteries fitting Song Meter Mini 2 (Li-ion) units.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wells, Benjamin.

Q26003390 Autonomous Recording Unit Solicitation

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.