State of Hawaii eProcurement

Public Display Solicitation

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Q26003338 Automated Multi-Space and Services

General Information

Solicitation Number: Q26003338version: 01
Status: Released
Department: Accounting and General Services
Division: Automotive Management
Islands (where the work/delivery is to be performed): Oahu
Category: Goods and Services
Release Date: 06/12/2026
Amendment Date & Time: 06/15/2026 10:00 AM
Amendment Reason: I inadvertently listed the wrong end date.
Offer Due Date & Time: 06/21/2026 02:00 PM
Description: Parking Pay Station Machine
Contact Person: Arakaki, Michael
Email: michael.j.arakaki@hawaii.gov
Phone: 808-586-0343
General Comments: Offeror will only be accepted through HiePRO System and must submit the completed page 1 of the AUTOMATED MULTI-SPACE AND SERVICES through HiePRO as PDF. Please review specifications for BEV Electric Midsize SUV and pricing thoroughly.
Procurement Officer: Seema Sueko-Low
Attachments: RFQ Lots KP.docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Arakaki, Michael.

Q26003338 Automated Multi-Space and Services

Line Items

Title

Quantity

Unit of Measure

Commodity Code

1

VS-E

1

EACH

238290, 812930, 334514

Code Table

Commodity Code	Description
238290	Automatic gate (e.g., garage, parking lot) installation
812930	Parking lots, automobile
334514	Parking meters manufacturing

General

Quantity: 1
Unit of Measure: EACH
Title: VS-E
Description: venSTATION Entry QR Code Ticket Vending/Issuance Station, Gate Pulse with Audible Instructions, 110 VAC.

Attachments

2

VS-PIL

1

EACH

812930, 238290, 334514

Code Table

Commodity Code	Description
812930	Automobile parking garages or lots
238290	Automatic gate (e.g., garage, parking lot) installation
334514	Meters, parking, manufacturing

General

Quantity: 1
Unit of Measure: EACH
Title: VS-PIL
Description: venSTATION Pay in Lane/Exit Automated Pay Station with QR Code Reader, New Version AC Bill Acceptor, 1,000 Capacity Cassette, Legacy Credit Card Reader & Modem, Gate Pulse, Audible Instructions, 110 VAC.

Attachments

3

VS-POF

1

EACH

812930, 238290, 334514

Code Table

Commodity Code	Description
812930	Automobile parking garages or lots
238290	Automatic gate (e.g., garage, parking lot) installation
334514	Meters, parking, manufacturing

General

Quantity: 1
Unit of Measure: EACH
Title: VS-POF
Description: venSTATION Pay on Foot Automated Pay Station with QR Code Reader, New Version AC Bill Acceptor, 1,000 Capacity Cassette, Legacy Credit Card Reader & Modem, Audible Instructions, 110 VAC.

Attachments

4

Sleeve

1

EACH

812930, 238290, 334514

Code Table

Commodity Code	Description
812930	Automobile parking garages or lots
238290	Automatic gate (e.g., garage, parking lot) installation
334514	Meters, parking, manufacturing

General

Quantity: 1
Unit of Measure: EACH
Title: Sleeve
Description: Sleeve, Ticket Stock. PIL/POF/Entry 1,000 Count Each.

Attachments

5

VSXC

1

EACH

812930, 238290, 334514

Code Table

Commodity Code	Description
812930	Automobile parking garages or lots
238290	Automatic gate (e.g., garage, parking lot) installation
334514	Meters, parking, manufacturing

General

Quantity: 1
Unit of Measure: EACH
Title: VSXC
Description: venSTATION Multi Rate Pay & Display Automated Permit Machine, W/New Version Bill Acceptance, 1,000 Capacity Locking Bill Cassette, Tap & Pay Card Reader, High Speed Thermal Printer, Cloud Based Software Platform, 110VAC. Color: Std. VS Grey. Pay by License Plate Keyboard.

Attachments

6

Solar

1

EACH

812930, 238290, 334514

Code Table

Commodity Code	Description
812930	Automobile parking garages or lots
238290	Automatic gate (e.g., garage, parking lot) installation
334514	Meters, parking, manufacturing

General

Quantity: 1
Unit of Measure: EACH
Title: Solar
Description: Kit, Solar Option, Panel & Mast (VSXC ONLY)

Attachments

7

J-BU

1

EACH

812930, 238290, 334514

Code Table

Commodity Code	Description
812930	Automobile parking garages or lots
238290	Automatic gate (e.g., garage, parking lot) installation
334514	Meters, parking, manufacturing

General

Quantity: 1
Unit of Measure: EACH
Title: J-BU
Description: Kit, Upgrade Existing VSXC to New VSXC Bill Acceptor & Cassette.

Attachments

8

VS-P

1

EACH

812930, 238290, 334514

Code Table

Commodity Code	Description
812930	Automobile parking garages or lots
238290	Automatic gate (e.g., garage, parking lot) installation
334514	Meters, parking, manufacturing

General

Quantity: 1
Unit of Measure: EACH
Title: VS-P
Description: Box, VSXC PD Thermal Paper Rolls.

Attachments

Q26003338 Automated Multi-Space and Services

Instructions

VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.