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Q26003326 Graphic Design Services

General Information
Solicitation Number
Q26003326
Status
Released
Department
Law Enforcement
Division
Administrative Services Office
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
06/09/2026
Offer Due Date & Time
06/17/2026 02:00 PM
Description
The Office of the State Fire Marshal (OSFM), Department of Law Enforcement, State of Hawaiʻi, is seeking written quotations from qualified graphic design, branding, and creative services firms to develop the inaugural visual identity system for Hawaiʻi’s Office of the State Fire Marshal. The graphic design products and branding will be used to publicize the OSFM and its mission through multiple outlets including but not limited to public websites, social media platforms, organized in person events and physical advertisements.

The selected contractor shall assist OSFM in creating a professional, culturally informed, accessible, and enduring identity system that reflects the Office’s statewide mission, authority, responsibilities, and commitment to protecting the people, property, natural resources, cultural resources, and communities of Hawaiʻi.

For an offeror to be considered responsible and responsive, the quote must include a portfolio of past experience and samples of work as specified in the uploaded document file "NO. LAW 26-OSFM-06 Graphic Design" under section 1.1 Quote Requirements. Additionally, offerors must also meet minimum qualifications specified in section 1.3 Evaluation Criteria of the document.
Contact Person
Sasamura, Rawlin
Email
rawlin.s.sasamura@hawaii.gov
Phone
808-788-2209
General Comments
Procurement Officer
Russell Fong
Attachments
NO. LAW 26-OSFM-06 Graphic Design.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Sasamura, Rawlin.

Q26003326 Graphic Design Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Graphic Design Services
1
JOB
541430, 541430, 541430, 541430, 541430 

Code Table
Commodity Code Description
541430 Artists, independent graphic
541430 Commercial artists, independent
541430 Graphic art and related design services
541430 Graphic artists, independent
541430 Graphic design services
General
Quantity
1
Unit of Measure
JOB
Title
Graphic Design Services
Description
The purpose is to create a graphic design of visual identity system that reflects the unique character, responsibilities, and aspirations of the Office of the State Fire Marshal. The resulting identity shall serve as a lasting representation of Hawaiʻi’s statewide fire and life safety leadership and shall reflect the values and responsibilities entrusted to the Office.

All designed artwork and images shall be original and abide all requirements in the attached PDF document "NO. LAW 26-OSFM-06".
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Sasamura, Rawlin.

Q26003326 Graphic Design Services

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.