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Q26003314 Retransfer or Lamination‑Capable ID Card Printer and Supplies

General Information
Solicitation Number
Q26003314
Status
Released
Department
Office of the Governor
Division
Office of the Governor
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods
Release Date
06/09/2026
Offer Due Date & Time
06/18/2026 02:00 PM
Description
The Office of the Governor is seeking quotes for one (1) ID card printer capable of producing durable, fade‑resistant ID cards. The printer must be either:
- A retransfer printer, or
- A direct‑to‑card printer with integrated lamination

The Office of the Governor does not require NFC, magnetic stripe, or smart card encoding.
This procurement includes:
- One (1) printer
- Initial consumables (film/ribbon)
- Optional lamination module (if not built‑in)
- Shipping to Honolulu, HI
- Standard manufacturer warranty

Award will be made to the lowest responsive, responsible vendor.
Contact Person
Otsuka, Cuyler
Email
cuyler.k.otsuka@hawaii.gov
Phone
808-586-0034
General Comments
Procurement Officer
Lori Abe
Attachments
AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Otsuka, Cuyler.

Q26003314 Retransfer or Lamination‑Capable ID Card Printer and Supplies

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Retransfer or Lamination‑Capable ID Card Printer (1 Each)
1
EACH
423430, 334118, 334118, 423430, 423430, 334118, 423430 

Code Table
Commodity Code Description
423430 Computer peripheral equipment merchant wholesalers
334118 Computer input/output equipment manufacturing
334118 Printers, computer, manufacturing
423430 Computer printers merchant wholesalers
423430 Peripheral equipment, computer, merchant wholesalers
334118 Input/output equipment, computer, manufacturing
423430 Printers, computer, merchant wholesalers
General
Quantity
1
Unit of Measure
EACH
Title
Retransfer or Lamination‑Capable ID Card Printer (1 Each)
Description
One (1) ID card printer capable of producing durable, fade‑resistant ID cards. Printer must be either (1) a retransfer printer or (2) a direct‑to‑card printer with integrated lamination. Encoding capabilities (NFC, magnetic stripe, smart card) are not required.
Vendor must supply:
• One (1) printer
• Initial consumables (print ribbon or retransfer film) for at least 300 prints
• Optional lamination module if not built‑in
• Standard manufacturer warranty
• Shipping and delivery to Honolulu, HI
Vendor shall indicate manufacturer name, model number, and delivery timeline.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Otsuka, Cuyler.

Q26003314 Retransfer or Lamination‑Capable ID Card Printer and Supplies

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.