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B26003191 HVAC PREVENTIVE AND REACTIVE MAINTENANCE

General Information
Solicitation Number
B26003191version:    01
Status
Awarded
Department
Corrections and Rehabilitation
Division
Corrections Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/29/2026
Amendment Date & Time
06/03/2026 09:00 AM
Amendment Reason
"Pre-Offer Conference Date & Time" updated due to typographical error. The required preconference site visitation is scheduled for Monday, June 8, 2026, at 8:00 am as indicated on attached scope of work.
Offer Due Date & Time
06/22/2026 02:00 PM
Description
HVAC PREVENTIVE AND REACTIVE MAINTENANCE SERVICES TO BE PROVIDED FOR BOTH THE INTERIOR AND EXTERIOR AREAS OF THE FACILITY AT WCCC
Contact Person
Lau, Christine
Email
christine.h.lau@hawaii.gov
Phone
808-266-9590
General Comments
HVAC PREVENTIVE AND MAINTENANCE REACTIVE MAINTENANCE SERVICES TO BE PROVIDED FOR BOTH THE INTERIOR AND EXTERIOR AREAS OF THE FACILITY AT WCCC. SAME DAY RESCHEDULING MAY BE NEEDED DUE TO A POSSIBLE FACILITY LOCKDOWN AT NO ADDITIONAL COST TO THE FACILITY (BUYER).
Procurement Officer
Marc Yamamoto
Attachments
WCCC HVAC Scope of Work 5.2026.pdf
Visitor Background Check Application.pdf
Consent to Search Form Vendor.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lau, Christine.

B26003191 HVAC PREVENTIVE AND REACTIVE MAINTENANCE

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
HVAC PREVENTIVE AND REACTIVE MAINTENANCE SERVICES TO BE PROVIDED
24
MONTH
238220, 238220, 238220, 238220, 238220, 238220 

Code Table
Commodity Code Description
238220 Heating and cooling duct work installation
238220 Air-conditioning system (except window) installation
238220 Duct work (e.g., cooling, dust collection, exhaust, heating, ventilation) installation
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 Central air-conditioning equipment installation
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
24
Unit of Measure
MONTH
Title
HVAC PREVENTIVE AND REACTIVE MAINTENANCE SERVICES TO BE PROVIDED
Description
MONTHLY PEST CONTROL MAINTENANCE AND SERVICES TO BE PROVIDED FOR BOTH THE INTERIOR AND EXTERIOR AREAS OF THE FACILITY. SAME DAY RESCHEDULING MA BE NEEDED DUE A TO POSSIBLE FACILITY LOCKDOWN AT NO ADDITIONAL COST TO THE FACILITY (BUYER).
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lau, Christine.

B26003191 HVAC PREVENTIVE AND REACTIVE MAINTENANCE

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.