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P26003172 HRSP Marketing and Communications Services 2026-2027

General Information
Solicitation Number
P26003172
Status
Released
Department
Labor & Industrial Relations
Division
Administrative Services Office
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
05/28/2026
Offer Due Date & Time
06/29/2026 12:00 PM
Description
The State of Hawaii Department of Labor & Industrial Relations Director's Office on behalf of the Hawaii Retirement Savings Program (HRSP) are seeking competitive proposals from qualified Offerors capable of providing comprehensive marketing and communications services to support the statewide rollout of the HRSP.
Contact Person
Takahama-Stark, Marla
Email
marla.a.takahama-stark@hawaii.gov
Phone
808-586-7563
General Comments
Procurement Officer
Lynn Araki-Regan
Attachments
RFP 26 DO HRSP 01.pdf
APPENDIX A COST PROPOSAL TABLE.docx
ATTACHMENT 01 Proposal Transmittal Letter.docx
ATTACHMENT 02 Confidential Information List.docx
ATTACHMENT 03 Conflict of Interest Disclosure and Attestation.pdf
Attachment 04 Standard Qualification Questionaire.pdf
ATTACHMENT 05 Contractor References.docx
ATTACHMENT 06 Subcontractor References if applicable.docx
Exhibit A Overview of the RFP Process.docx
Exhibit B General Provisions 040113 FINAL.doc
Exhibit C AG008 103D General Conditions v11023.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Takahama-Stark, Marla.

P26003172 HRSP Marketing and Communications Services 2026-2027

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
HRSP Marketing and Communication Services
1
JOB
541820, 541820, 541840, 541840, 541840, 541910, 541910, 541810, 541810, 541810, 541810, 541810, 541613 

Code Table
Commodity Code Description
541820 Public relations consulting services
541820 Public relations services
541840 Newspaper advertising representatives (i.e., independent of media owners)
541840 Radio advertising representatives (i.e., independent of media owners)
541840 Television advertising representatives (i.e., independent of media owners)
541910 Marketing analysis services
541910 Marketing research services
541810 Advertising agencies
541810 Advertising agency consulting services
541810 Digital advertising agencies
541810 Internet advertising agencies
541810 Online advertising agencies
541613 Marketing consulting services
General
Quantity
1
Unit of Measure
JOB
Title
HRSP Marketing and Communication Services
Description
The State of Hawaii Department of Labor & Industrial Relations Director's Office on behalf of the Hawaii Retirement Savings Program (HRSP) are seeking competitive proposals from qualified Offerors capable of providing comprehensive marketing and communications services to support the statewide rollout of the HRSP.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Takahama-Stark, Marla.

P26003172 HRSP Marketing and Communications Services 2026-2027

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.