Public Display Solicitation

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Q26002978 CNC Machine

General Information
Solicitation Number
Q26002978
Status
Released
Department
Accounting and General Services
Division
Archives
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods
Release Date
05/20/2026
Offer Due Date & Time
06/05/2026 02:00 PM
Description
The Hawaiʻi State Archives (HSA) is seeking to expand our luthiery program to include machining of vintage/obsolete parts for instruments. In support of this initiative, HSA is looking to procure (subject to funds availability) the following equipment. Please see the desired equipment and qualifications that is attached to this solicitation.
Contact Person
Yi, Ju Sun
Email
ju.sun.yi@hawaii.gov
Phone
808-586-0312
General Comments
Please include a copy of the current IRS W-9 Tax form to help ensure payment can be made to the awarded vendor.
Procurement Officer
Adam Jansen
Attachments
Description-Solicitation Avid CNC.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yi, Ju Sun.

Q26002978 CNC Machine

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 
Code Table
General
Quantity
1
Unit of Measure
EACH
Estimated Price per Unit
$6,745.00
Estimated Total Price
$6,745.00
Title
Avid PRO6096 5' x 8' CNC Router Kit
Description
Version: Servo Compatible
Z-Axis Travel / Gantry Height: 8"/8"
Gantry Width: Standard
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
Avid Leg Kit (PRO CNC), Size: 5' x 8'
Description
Legs for Avid 5'x8' CNC table
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID CNC12 Router Pro Software License
Description
Software to control Avid Pro CNC
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID AV70S 7HP Smart Spindle / VFD System
Description
7hp Smart Spindle Package: Complete System
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
Avid CNC Universal Dust Shoe
Description
Dust shoe for AVID Pro CNC - Spindle Adapter Size: 83mm (fits AV70s, AV40s)
Brush Ring Bristle Length: Pack of all 3
Attachments

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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID 8.7 HP Spindle Tramming Mount
Description
Tramming mount for AV70s Spindle
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID Auto Z and Corner Finding Touch Plate
Description
Touch Plate for AVID Pro CNC
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
Pepperl + Fuchs Proximity Sensor Kit
Description
Sensor kit for AVID Pro CNC - Sensor Configuration: PRO CNC (machines larger than 5' x 5')
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
Vertical Workholding Spoilboard Fasteners
Description
Fasteners for AVID Pro 5' CNC for vertical work holding
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
Avid CNC Rotary Axis
Description
Recessed Rotary Axis option for AVID Pro CNC 5' -
Electronics Option: ClearPath®️Servo compatible
Mounting Option: Recessed Mounting Kit
Rotary Frame Length: 61" (1550mm)
Machine Type: PRO CNC
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID 45W XT8 Laser System
Description
45w Laser add on for AVID Pro CNC
Laser System, Aux Box, For EX Controllers & AV Spindles
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID CNC Control Pendant
Description
Pendant Model: WMPG-6 - Router / Spindle
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID Auxiliary Power Relay Module
Description
Auxiliary Power Relays: Set 1: 5-15 / Set 2: L6-20
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID PRO Extrusion Leg Bundle, 5'x8'
Description
Leg Extrusion to take AVID Pro CNC machine to 5'x8' bed size
Attachments

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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID ISO30 Tool Tightening Fixture
Description
Frame mounted tool for tightening tool holders
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID ATC System, PRO, Sliding Rack, 60" Width
Description
Automatic Tool Changer for AVID Pro CNC Smart Spindles
Includes: 13 Tool Cradles
- Z-Axis Upgrade: Moving Plate Upgrade
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID ATC Tool Holder Collet Set
Description
Collets for use with AVID ATC system
Rack Width: 5-foot rack = (8) ER32 Collets: (2) 1/8", (2) 1/4", (1) 3/8", (2) 1/2", (1) 3/4"
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
AVID ATC Tool Holder Set
Description
Tool holder set for use with AVID Pro Smart Spindle Automatic Tool Changer
Rack Width: 5-foot rack: (8) ER32 Tool Holders + Drill Chuck
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Code Table
General
Quantity
5
Unit of Measure
EACH
Title
Balanced ER20 Collet nut
Description
Balanced Collet nuts for use with ISO30 Toolholder
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
ER32 Collet and Nut Set, Imperial
Description
Set of imperial size collets for ER32 size tool holders

(5) Balanced ER32 collet nut
(1) 1/8" ER32 collet
(1) 1/4" ER32 collet
(1) 3/8" ER32 collet
(1) 5/8" ER32 collet
(1) 3/4" ER32 collet

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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
ER20 Collect and Nut Set, Imperial
Description
Collect Set for ER20 sized tool holder
What's Included

(3) Balanced ER20 collet nut
(1) 1/8" ER20 collet
(1) 1/4" ER20 collet
(1) 3/8" ER20 collet

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Code Table
General
Quantity
6
Unit of Measure
EACH
Title
ISO32 Tool Holder, ER20
Description
ISO30 Tool holder for ER20 sized collets
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Code Table
General
Quantity
4
Unit of Measure
EACH
Title
ER32 Collet (1/2”)
Description
ER32 sized collect for 1/2" bits
Attachments

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Code Table
General
Quantity
4
Unit of Measure
EACH
Title
ER32 Collet (1/4”)
Description
ER32 sized collet for 1/4" bits
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Code Table
General
Quantity
3
Unit of Measure
EACH
Title
ER20 Collet (1/2”)
Description
ER20 sized collet for 1/2" bits
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Code Table
General
Quantity
3
Unit of Measure
EACH
Title
ER20 Collet (1/4”)
Description
ER20 sized collet for 1/4" bits
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
CNC Router Bit Set
Description
CNC Router Bit Set includes the following tools:

1x Whiteside Straight Cut Two Flute - Solid Carbide, 1/2" D, 2" CL, 1/2" SH, 4-1/8" OL, 2FL
1x Whiteside Down Cut Spiral - Solid Carbide, 1/2" D, 1" CL, 1/2" SH, 3" OL, 2 FL
1x Whiteside Up/Down Cut Spiral - Solid Carbide, 1/4" D, 1" CL, 1/4" SH, 2-1/2" OL, 1 FL
2x Whiteside Up Cut Spiral - Solid Carbide, 1/4" D, 3/4" CL , 1/4" SH, 2-1/2" OL, 2 FL
1x Whiteside Down Cut Spiral - Solid Carbide, 1/4" D, 3/4" CL , 1/4" SH, 2-1/2" OL, 2 FL
2x Whiteside Ball Nose Up Cut Spiral - Solid Carbide, 1/4" D, 3/4" CL, 1/4" SH, 2-1/2" OL, 2 FL
1x Whiteside 90° V-Groove - Solid Carbide, 1/2" D, 1/4" PL, 1/4" SH, 1-7/8" OL
1x Whiteside 60° V-Groove - Solid Carbide, 1/2" D, 7/16" PL, 1/4" SH, 2" OL
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
CNC Aluminum Cutting End Mill Set
Description
CNC Aluminum cutting End Mill Set includes the following tools:

2x 1/4" Square End Mill - Solid Carbide, 45° helix, ZrN coated, 1/4" D, 3/4" CL
1x 1/4" Ball End Mill - Solid Carbide, 45° helix, ZrN coated, 1/4" D, 3/4" CL
1x 1/4" Corner Radius End Mill - Solid Carbide, 45° helix, ZrN coated, 1/4" D, 3/4" CL
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Code Table
General
Quantity
1
Unit of Measure
EACH
Title
Whiteside CNC Spoil board Cutter 2”
Description
2" diameter spoilboard surfacing bit
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yi, Ju Sun.

Q26002978 CNC Machine

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • IRS W-9 Tax Form: To help establish and expedite payment to the winning bid (awardee), if this is the first time you are conducting business with the Department of Accounting and General Services, a copy of the current W-9 tax form will be needed when a vendor is selected.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.