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Q26002965 Statewide Conference: Midwives & Perinatal Health Care Providers

General Information
Solicitation Number
Q26002965version:    01
Status
Released
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
05/19/2026
Amendment Date & Time
05/19/2026 05:00 PM
Amendment Reason
Revised Solicitation Title
Offer Due Date & Time
05/22/2026 04:30 PM
Description
The Hawaii State Department of Health (DOH) Family Health Services Division (FHSD)/Children with Special Health Needs Branch (CSHNB) is working to assure that all children and youth with or at risk of special health care needs will reach optimal health, growth, and development, by improving access to a coordinated system of family-centered health care services and improving outcomes, through systems development, assessment, assurance, education, collaborative partnerships, and family support.

The Hawaii Genomics Section within CSHNB oversees and supports statewide genetic and genomic health initiatives. It provides public education and professional technical assistance, coordinates genetics-related activities, and administers state and federal grant-funded programs

Hawaiʻi’s midwifery system integrates professional regulation, cultural competency, and diverse birth settings, allowing families access to personalized maternity care reflective of local values and needs.

The Genomics Section seeks a qualified community-based, non-profit with proven experience supporting midwives and perinatal health care providers to coordinate a statewide conference on Oahu that will support up to 120 attendees. This conference will offer providers the opportunity to stay current with research, best practices, and policy updates, while fostering networking with peers, state agencies, and community services. The goal is to strengthen midwifery and perinatal healthcare practices across the state.
Contact Person
Tholen, Ian
Email
ian.tholen@doh.hawaii.gov
Phone
808-733-9062
General Comments
Procurement Officer
Ian Tholen
Attachments
HIePRO SoW 2026 Midwife Conference.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q26002965 Statewide Conference: Midwives & Perinatal Health Care Providers

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Organize & execute Oahu conference for ~120 midwives/providers
1
JOB
923120 

Code Table
Commodity Code Description
923120 Public health program administration, nonoperating
General
Quantity
1
Unit of Measure
JOB
Title
Organize & execute Oahu conference for ~120 midwives/providers
Description
Organize and execute a conference on Oahu for approximately 120 midwives and perinatal healthcare providers. CONTRACTOR will be responsible for reserving the venue and coordinating the food (continental breakfast, lunch, snacks, beverages) for speakers and attendees. CONTRACTOR must provide in person assistance during the conference including set up, coordination with venue staff, and break down.
Attachments

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2
Assist participants/speakers with transportation/travel to Oahu
1
JOB
923120 

Code Table
Commodity Code Description
923120 Public health program administration, nonoperating
General
Quantity
1
Unit of Measure
JOB
Title
Assist participants/speakers with transportation/travel to Oahu
Description
Assist participants and speakers with transportation and travel arrangements to Oahu.
Attachments

Print

3
Assist with publicity, registration, and pre-conference planning
1
JOB
923120 

Code Table
Commodity Code Description
923120 Public health program administration, nonoperating
General
Quantity
1
Unit of Measure
JOB
Title
Assist with publicity, registration, and pre-conference planning
Description
Assist with publicity, registration, and pre-conference planning.
Attachments

Print

4
Support providers with educational incentives at the conference
1
JOB
923120 

Code Table
Commodity Code Description
923120 Public health program administration, nonoperating
General
Quantity
1
Unit of Measure
JOB
Title
Support providers with educational incentives at the conference
Description
Support providers with educational incentives at the conference and follow-up resources or identified needs that arise from the conference.
Attachments

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5
Design and execute meeting evaluation
1
JOB
923120 

Code Table
Commodity Code Description
923120 Public health program administration, nonoperating
General
Quantity
1
Unit of Measure
JOB
Title
Design and execute meeting evaluation
Description
Design and execute meeting evaluation and provide certification of attendance to participants:
- Certificates of Attendance at the conference must be provided to the participants in compliance with professional development credits.
- Digital or paper surveys must be provided for participants to evaluate the conference.
- An overall evaluation at the conclusion of the event must be submitted. Evaluation must include recommendations for follow-up with participants.
Attachments

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6
Issue all payments directly to other vendors
1
JOB
923120 

Code Table
Commodity Code Description
923120 Public health program administration, nonoperating
General
Quantity
1
Unit of Measure
JOB
Title
Issue all payments directly to other vendors
Description
Issue all payments directly to other vendors and services needed to meet the scope of service identified in the contract.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q26002965 Statewide Conference: Midwives & Perinatal Health Care Providers

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.