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B26002957 Audio-Video Media Equipment

General Information
Solicitation Number
B26002957
Status
Released
Department
Accounting and General Services
Division
Archives
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods
Release Date
05/20/2026
Offer Due Date & Time
06/05/2026 02:00 PM
Description
The Hawaiʻi State Archives (HSA) is seeking to expand our digitization program to include audio-video media. In support of this initiative, HSA is looking to procure (subject to funds availability) the equipment described for our existing digitization system. Please see the description of the desired equipment and qualifications, which is attached to this solicitation.
Contact Person
Yi, Ju Sun
Email
ju.sun.yi@hawaii.gov
Phone
808-586-0312
General Comments
Please include a copy of the current IRS W-9 Tax form to help ensure payment can be made to the awarded vendor.
Procurement Officer
Adam Jansen
Attachments
Description-Solicitation TapeChek.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yi, Ju Sun.

B26002957 Audio-Video Media Equipment

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
TapeChek 480/490 VHS Tape Cleaner
1
EACH
334310, 334310, 334610, 423490 

Code Table
Commodity Code Description
334310 Home tape recorders and players (e.g., cartridge, cassette, reel) manufacturing
334310 Video cassette recorders (VCR) manufacturing
334610 Head cleaners for magnetic tape equipment, manufacturing
423490 Professional equipment and supplies (except dental, medical, ophthalmic) merchant wholesalers
General
Quantity
1
Unit of Measure
EACH
Title
TapeChek 480/490 VHS Tape Cleaner
Description
The Hawaiʻi State Archives (HSA) is seeking to expand our digitization program to include audio-video media. In support of this initiative, HSA is looking to procure (subject to funds availability) equipment for our existing digitization system. Please see the desired equipment and qualifications that is attached to this solicitation.
Attachments Download All

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2
TapeChek 8500 BetaCam Tape Cleaner
1
EACH
334220, 334610, 423490, 423690, 334220 

Code Table
Commodity Code Description
334220 Broadcast equipment (including studio), for radio and television, manufacturing
334610 Head cleaners for magnetic tape equipment, manufacturing
423490 Professional equipment and supplies (except dental, medical, ophthalmic) merchant wholesalers
423690 Broadcasting equipment merchant wholesalers
334220 Studio equipment, radio and television broadcasting, manufacturing
General
Quantity
1
Unit of Measure
EACH
Title
TapeChek 8500 BetaCam Tape Cleaner
Description
The Hawaiʻi State Archives (HSA) is seeking to expand our digitization program to include audio-video media. In support of this initiative, HSA is looking to procure (subject to funds availability) equipment for our existing digitization system. Please see the desired equipment and qualifications that is attached to this solicitation.
Attachments Download All

Print

3
TapeChek 8600 U-Matic Tape Cleaner
1
EACH
334220, 334610, 423490, 423690, 334220 

Code Table
Commodity Code Description
334220 Broadcast equipment (including studio), for radio and television, manufacturing
334610 Head cleaners for magnetic tape equipment, manufacturing
423490 Professional equipment and supplies (except dental, medical, ophthalmic) merchant wholesalers
423690 Broadcasting equipment merchant wholesalers
334220 Studio equipment, radio and television broadcasting, manufacturing
General
Quantity
1
Unit of Measure
EACH
Title
TapeChek 8600 U-Matic Tape Cleaner
Description
The Hawaiʻi State Archives (HSA) is seeking to expand our digitization program to include audio-video media. In support of this initiative, HSA is looking to procure (subject to funds availability) equipment for our existing digitization system. Please see the desired equipment and qualifications that is attached to this solicitation.
Attachments Download All

Print

4
TapeChek 5100 DVCam Tape Cleaner
1
EACH
334220, 334610, 423490, 423690, 334220 

Code Table
Commodity Code Description
334220 Broadcast equipment (including studio), for radio and television, manufacturing
334610 Head cleaners for magnetic tape equipment, manufacturing
423490 Professional equipment and supplies (except dental, medical, ophthalmic) merchant wholesalers
423690 Broadcasting equipment merchant wholesalers
334220 Studio equipment, radio and television broadcasting, manufacturing
General
Quantity
1
Unit of Measure
EACH
Title
TapeChek 5100 DVCam Tape Cleaner
Description
The Hawaiʻi State Archives (HSA) is seeking to expand our digitization program to include audio-video media. In support of this initiative, HSA is looking to procure (subject to funds availability) equipment for our existing digitization system. Please see the desired equipment and qualifications that is attached to this solicitation.
Attachments Download All

Print

5
TapeChek Cleaning Tissues
4
DOZEN
322120 

Code Table
Commodity Code Description
322120 Tissue paper stock manufacturing
General
Quantity
4
Unit of Measure
DOZEN
Title
TapeChek Cleaning Tissues
Description
The Hawaiʻi State Archives (HSA) is seeking to expand our digitization program to include audio-video media. In support of this initiative, HSA is looking to procure (subject to funds availability) equipment for our existing digitization system. Please see the desired equipment and qualifications that is attached to this solicitation.
Attachments Download All

Print

6
TapeChek Burnishing Blades
6
EACH
332215 

Code Table
Commodity Code Description
332215 Blades, knife and razor, manufacturing
General
Quantity
6
Unit of Measure
EACH
Title
TapeChek Burnishing Blades
Description
The Hawaiʻi State Archives (HSA) is seeking to expand our digitization program to include audio-video media. In support of this initiative, HSA is looking to procure (subject to funds availability) equipment for our existing digitization system. Please see the desired equipment and qualifications that is attached to this solicitation.
Attachments Download All

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yi, Ju Sun.

B26002957 Audio-Video Media Equipment

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • IRS W-9 Tax Form: To help establish and expedite payment to the winning bid (awardee), if this is the first time you are conducting business with the Department of Accounting and General Services, a copy of the current W-9 tax form will be needed when a vendor is selected.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.