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Q26002736 Wilcox Annex Monthly Landscaping Services & 1x Backlot Clearing

General Information
Solicitation Number
Q26002736version:    02
Status
Cancelled
Canceled Reason
103D Goods and Services HIePRO solicitation no longer needed. Thank you.
Department
Health
Division
Family Health Services Division
Canceled Date
05/08/2026 01:02 PM
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/07/2026
Amendment Date & Time
05/07/2026 09:30 PM
Amendment Reason
Updating prospective vendor bid/offer submission date/time; scheduling prospective vendor site visit.
Offer Due Date & Time
05/12/2026 04:30 PM
Description
The contractor shall provide monthly landscaping services for the 741 Sunset Avenue (Wilcox Annex) property of the DOH Children with Special Health Needs Branch and Maternal Child and Health Branches. Landscaping services will include: cutting grass, trimming tree branches, trimming edges of grass/debris, and removal of all green waste/debris from property to a green waste facility. At the request of DOH, the contractor shall provide up to one (1) wildfire preventative cleanup landscaping services, at the separate Wilcox Annex backlot, per 12-months. One-time cleanup service will include: Traversing the rugged inclined back lot terrain to cut and clear any and all dry vegetative debris that could pose a potential wildfire risk, to include trimming of overgrown Haole Koa tree branches. Per month and one-time Wilcox Annex backlot clean-up fees to be split 50% by each Branch. Period: April 1, 2026 to March 31, 2027.
Contact Person
Tholen, Ian
Email
ian.tholen@doh.hawaii.gov
Phone
808-733-9062
General Comments
Procurement Officer
Ian Tholen
Attachments
AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q26002736 Wilcox Annex Monthly Landscaping Services & 1x Backlot Clearing

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Monthly Landscaping Services
1
JOB
561730, 561730 

Code Table
Commodity Code Description
561730 Landscape care and maintenance services
561730 Lawn maintenance services
General
Quantity
1
Unit of Measure
JOB
Title
Monthly Landscaping Services
Description
The contractor shall provide monthly landscaping services for the 741 Sunset Avenue (Wilcox Annex) property of the DOH Children with Special Health Needs Branch and Maternal Child and Health Branches. Landscaping services will include: cutting grass, trimming tree branches and trimming edges of grass/debris.
Attachments

Print

2
1x (per 12-months) Back Lot Cleanup
1
JOB
561730, 561730 

Code Table
Commodity Code Description
561730 Landscape care and maintenance services
561730 Lawn maintenance services
General
Quantity
1
Unit of Measure
JOB
Title
1x (per 12-months) Back Lot Cleanup
Description
At the request of DOH the contractor shall provide up to one (1) wildfire preventative cleanup landscaping services, at the separate Wilcox Annex backlot, per 12-months. One-time cleanup service will include: Traversing the rugged inclined back lot terrain to cut and clear any and all dry vegetative debris that could pose a potential wildfire risk, to include trimming of overgrown Haole Koa tree branches.
Attachments

Print

3
Monthly Green Waste Removal & Disposal
1
JOB
561730, 561730 

Code Table
Commodity Code Description
561730 Landscape care and maintenance services
561730 Lawn maintenance services
General
Quantity
1
Unit of Measure
JOB
Title
Monthly Green Waste Removal & Disposal
Description
Removal of all green waste/debris from property to a green waste facility.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q26002736 Wilcox Annex Monthly Landscaping Services & 1x Backlot Clearing

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.