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Q26002524 Strategic Planning Implementation Meeting for DOH-CSHNB
- Solicitation Number
- Q26002524version: 01
- Status
- Released
- Department
- Health
- Division
- Family Health Services Division
- Islands (where the work/delivery is to be performed)
- Statewide
- Category
- Goods and Services
- Release Date
- 04/27/2026
- Amendment Date & Time
- 04/27/2026 02:30 PM
- Amendment Reason
- Updated projected/anticipated participation count (throughout solicitation) from 100 to 120 persons.
- Offer Due Date & Time
- 05/01/2026 04:30 PM
- Description
- A. Overview and Purpose:
The Hawaii State Department of Health (DOH) Family Health Services Division (FHSD) seeks a CONTRACTOR to coordinate a strategic planning meeting and focus group that will strengthen the partnerships to support children with special health needs. The DOH, FHSD is working to assure that all children and youth with special health care needs will reach optimal health, growth, and development, by improving access to coordinated system of family-centered health care services and improving outcomes, through systems development, assessment, assurance, education, collaborative partnerships, and family support. The Children with Special Health Needs Branch (CSHNB) promotes family-centered, community-based comprehensive, coordinate care for children and youth with special health care needs from 0-20 years.
The DOH, FHSD seeks a qualified community-based, non-profit organization in Hawaii to design and conduct a strategic plan implementation meeting, coordinate all logistics for the meeting and meeting participants, support logistics and honorarium for speaker(s), support the use of educational materials and information for participants, and report the pre and post meeting evaluation surveys.
We anticipate and hope to have 120 total participants in this meeting at approximately $95 per participant.
B. Description of the Service Goals:
The goal of this project is to convene staff and partner organizations from diverse disciplines who provide support and services to Children with Special Health Needs (CSHN). Participants will contribute to and provide input on the current strategic plan for the Children with Special Health Needs Branch (CSHNB) to ensure it is responsive to the needs of CSHN statewide.
The Vendor will develop and implement a Work Plan to ensure progress toward achieving the overall project goals and objectives. The Plan will describe how the Vendor will accomplish the following:
1. Coordinate all logistics for a one-day, in-person meeting of approximately 120 participants, including securing a venue accessible to neighboring island participants and arranging meals (continental breakfast, lunch, and snacks).
2. Provide support for keynote and breakout session speakers, including honoraria, travel, and transportation arrangements as needed.
3. Identify and provide educational materials to enhance participant engagement and support knowledge acquisition.
4. Design, administer, and analyze evaluation surveys to assess the extent to which meeting objectives are achieved.
The Bidder shall describe in detail how from May 15, 2026, or upon DOH FHSD approval, through May 10, 2027, as described in the HIePRO Line Items.
CONTRACTOR must issue all payments directly to other vendors and services needed to meet the scope of service identified in the contract.
MAHALO for your time and interest in supporting Hawaii DOH and Hawaii families! - Contact Person
- Tholen, Ian
- ian.tholen@doh.hawaii.gov
- Phone
- 808-733-9062
- General Comments
- Procurement Officer
- Ian Tholen
- Attachments
-
SoW 2026 CSHNB Meeting.pdf
AG-008 103D General Conditions (1.10.23).pdf
Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.
Q26002524 Strategic Planning Implementation Meeting for DOH-CSHNB
#
Title
Quantity
Unit of Measure
Commodity Code
| Commodity Code | Description |
|---|---|
| 923120 | Public health program administration, nonoperating |
- Quantity
- 1
- Unit of Measure
- JOB
- Title
- Develop a Work Plan that outlines the objectives listed
- Description
- Develop a Work Plan that outlines the objectives listed in the B. Description of the Service Goals and required activities below.
| Commodity Code | Description |
|---|---|
| 923120 | Public health program administration, nonoperating |
- Quantity
- 1
- Unit of Measure
- JOB
- Title
- Organize and execute a planning meeting for the CSHNB staff
- Description
- CONTRACTOR must provide in person assistance during the strategic planning meeting and focus group discussions.
a. Develop a meeting agenda with CSHNB.
b. Research and secure a meeting venue that is within budget and convenient for neighbor island participants.
c. Suggest designs for a Plenary session to present the work of the CSHNB.
d. Suggest and support keynote speakers or breakout speakers.
e. Suggest and support Group activity for multidisciplinary teams to raise, discuss, and note priorities and opportunities for new, developing, or improved programs/activities
| Commodity Code | Description |
|---|---|
| 923120 | Public health program administration, nonoperating |
- Quantity
- 1
- Unit of Measure
- JOB
- Title
- Identify and secure educational materials
- Description
- Identify and secure educational materials to support participant engagement.
| Commodity Code | Description |
|---|---|
| 923120 | Public health program administration, nonoperating |
- Quantity
- 1
- Unit of Measure
- JOB
- Title
- Coordinate registration and pre-meeting survey of participant
- Description
- a. CONTRACTOR must deploy, collect, analyze and report the registration and pre-meeting surveys,
b. The data from the registration will be needed to coordinate travel logistics. The results of the pre-meeting survey will be used to design meaningful focus group discussion questions and identify priorities and areas of concerns among the meeting participants.
c. The registration and pre-meeting surveys must be specified in a timeline of events within the Work Plan.
| Commodity Code | Description |
|---|---|
| 923120 | Public health program administration, nonoperating |
- Quantity
- 1
- Unit of Measure
- JOB
- Title
- Design and execute meeting evaluation(s)
- Description
- a. Digital surveys must be linked to the original online registration for the attendees.
b. An overall meeting evaluation at the conclusion of the event must be submitted. Evaluation must include recommendations for follow up with participants.
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.