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B26002414 Database Maintenance and Support for CVCC

General Information
Solicitation Number
B26002414
Status
Released
Department
Corrections and Rehabilitation
Division
Crime Victim Compensation Commission
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
04/17/2026
Offer Due Date & Time
05/11/2026 04:30 PM
Description
Provide application maintenance and database support for Department of Corrections and Rehabilitation (DCR)'s Crime Victim Compensation Commission (CVCC)’s “Compensation and Restitution Management System” (CVCC-CRMS).
Contact Person
Yamamoto, Marc
Email
dcr.bids@hawaii.gov
Phone
808-587-3464
General Comments
Offeror must submit all items listed on the Offer Submittal Checklist:
1. Upload and Attach all Offer Form Pages OF-1, OF-2, OF-3 and OF-4
2. Upload and Attach to bid offer the "Evidence and Supporting Documents" as requested on Page OF-3
3. Upload and Attach Proof of Insurance Coverages in the amounts listed on Specifications Page SP-3
4. Compliant Hawaii Compliance Express Certificate (OR you may submit individual paper certificates demonstrating compliance with the IRS, DOTAX, DCCA, and DLIR)
Procurement Officer
Marc Yamamoto
Attachments
Offer Forms and Scope of Work.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B26002414 Database Maintenance and Support for CVCC

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
One year of Database Maintenance & Support for CVCC
1
JOB
513210, 513210, 513210 

Code Table
Commodity Code Description
513210 Packaged computer software publishers
513210 Applications software, computer, packaged
513210 Computer software publishers, packaged
General
Quantity
1
Unit of Measure
JOB
Title
One year of Database Maintenance & Support for CVCC
Description
Price must match Total Annual Amount on Offer Form page OF-2. Offeror is advised that quoted unit bid prices are all-inclusive (must include all taxes such as the Federal, Hawaii General Excise Tax (HIGET), all fees, labor, etc.); and that no other charges will be honored. This submitted price will be the established pricing for the contract extension periods, if any, and no price adjustments will be allowed.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B26002414 Database Maintenance and Support for CVCC

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • Offer Upload and Attachments: Offeror must submit all items listed on the Offer Submittal Checklist: 1. Upload and Attach all Offer Form Pages OF-1, OF-2, OF-3 and OF-4 2. Upload and Attach to bid offer the "Evidence and Supporting Documents" as requested on Page OF-3 3. Upload and Attach Proof of Insurance Coverages in the amounts listed on Specifications Page SP-3 4. Compliant Hawaii Compliance Express Certificate (OR you may submit individual paper certificates demonstrating compliance with the IRS, DOTAX, DCCA, and DLIR)
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.