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P26002371 ENTERPRISE FINANCIAL SYSTEM (EFS) TRANSITION READINESS SUPPORT

General Information
Solicitation Number
P26002371
Status
Released
Department
Accounting and General Services
Division
Accounting
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
04/24/2026
Offer Due Date & Time
05/22/2026 02:00 PM
Description
The purpose of this solicitation is to procure specialized professional services for a one-year period to support the State’s 17 Executive departments in preparing for transition to the Enterprise Financial System (EFS). The required services include two related workstreams: (1) departmental research, review, coordination, and documentation support necessary to prepare long-outstanding contracts, purchase orders, and related obligations for State closeout processing; and (2) transition-readiness, interface coordination, issue tracking, testing support, documentation, and iPaaS-related support necessary to assist the State in preparing for EFS implementation.
The State requires a Contractor with sufficient experience, staffing capacity, and technical capability to support both departmental obligation closeout readiness and broader EFS implementation readiness activities.
Contact Person
LEE, DEBBY
Email
debby.lee@hawaii.gov
Phone
808-830-4930
General Comments
Procurement Officer
Alan Visitacion
Attachments
RFP_EFS_Transition_Readiness_FINAL.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: LEE, DEBBY.

P26002371 ENTERPRISE FINANCIAL SYSTEM (EFS) TRANSITION READINESS SUPPORT

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
EFS Transition Readiness Support Services
1
EACH
541512, 541512, 518210, 518210, 921190, 921190, 541614 

Code Table
Commodity Code Description
541512 Systems integration design consulting services, computer
541512 Systems integration design services, computer
518210 Automated data processing services
518210 Electronic data processing services
921190 General accounting offices, government
921190 General services departments, government
541614 Materials management consulting services
General
Quantity
1
Unit of Measure
EACH
Estimated Price per Unit
$750,000.00
Estimated Total Price
$750,000.00
Title
EFS Transition Readiness Support Services
Description
Specialized professional services including closeout support, records review and remediation, data standardization, transition-readiness, interface coordination, and iPaaS-related support for EFS implementation. Base Year not-to-exceed $750,000 inclusive of GET.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: LEE, DEBBY.

P26002371 ENTERPRISE FINANCIAL SYSTEM (EFS) TRANSITION READINESS SUPPORT

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.