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Q26002289 Early Childhood Conferences Information on Trauma Informed Care

General Information
Solicitation Number
Q26002289
Status
Released
Department
Health
Division
Family Health Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
04/07/2026
Offer Due Date & Time
04/14/2026 04:30 PM
Description
The Hawaii State Department of Health (DOH) Family Health Services Division (FHSD), Children with Special Health Needs Branch (CSHNB), implements the SAMHSA-funded Project LAUNCH to strengthen mental health support and services for young children and their families.

Project LAUNCH (Linking Actions for Unmet Needs in Children’s Health) is a federal initiative that promotes the wellness of children from birth to eight years old. A key component of the project is enhancing the capacity of adult caregivers, including child care providers, to foster healthy social and emotional development, prevent mental, emotional, and behavioral challenges, and identify concerns early before they escalate into more significant difficulties.

To support this work, Project LAUNCH seeks a qualified community-based nonprofit organization with demonstrated experience collaborating with child care providers to coordinate early childhood conferences or convenings on Oahu, Maui, and Kauai. These conferences serve as an important venue for broadly disseminating information on trauma‑informed care and related best practices.

The purpose of this project is to support existing conferences or convenings for child care providers with the intent to increase awareness and understanding of trauma‑informed care, and to ensure providers have access to current, evidence‑informed information that strengthens their work with young children and families.
Contact Person
Tholen, Ian
Email
ian.tholen@doh.hawaii.gov
Phone
808-733-9062
General Comments
Procurement Officer
Ian Tholen
Attachments
HIePRO Scope 2026 Early Childhood Conferences.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q26002289 Early Childhood Conferences Information on Trauma Informed Care

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Plan early childhood conferences on Oahu, Maui, and Kauai
1
JOB
923120 

Code Table
Commodity Code Description
923120 Mental health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Plan early childhood conferences on Oahu, Maui, and Kauai
Description
Organize and plan early childhood conferences or convenings on Oahu, Maui, and Kauai for child care providers. Assist with conference publicity, participant registration, and all pre-conference planning activities.
Attachments

Print

2
Support the dissemination of information on trauma informed care
1
JOB
923120 

Code Table
Commodity Code Description
923120 Mental health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Support the dissemination of information on trauma informed care
Description
Support the dissemination of information on trauma informed care by coordinating speakers, presentations, and/or resource tables that highlight trauma informed practices.
Attachments

Print

3
Provide follow-up support to child care providers
1
JOB
923120 

Code Table
Commodity Code Description
923120 Mental health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Provide follow-up support to child care providers
Description
Provide follow-up support to child care providers, including distribution of resources or addressing identified needs that emerge from the conferences or convenings.
Attachments

Print

4
Submit a report, including future conference recommendations
1
JOB
923120 

Code Table
Commodity Code Description
923120 Mental health program administration
General
Quantity
1
Unit of Measure
JOB
Title
Submit a report, including future conference recommendations
Description
Submit a report that includes the dates and locations of each conference or convening along with the total number of participants with recommendations for future conferences or convenings.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Tholen, Ian.

Q26002289 Early Childhood Conferences Information on Trauma Informed Care

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.