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B26002239 To Fabricate, Print & Deliver Various Traffic Citation Forms

General Information
Solicitation Number
B26002239
Status
Released
Department
Judiciary
Division
First Circuit
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
04/01/2026
Offer Due Date & Time
04/29/2026 12:00 PM
Description
Competitive Sealed Bids are being requested through HIePRO to fabricate, print, and deliver various traffic citation forms for the Judiciary, State of Hawaii
Contact Person
Cruz, Tritia
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
Work included in this agreement shall be to FABRICATE, PRINT, AND DELIVER VARIOUS TRAFFIC CITATION FORMS FOR THE JUDICIARY. All work shall be performed in accordance with these Specifications, Special Provisions, and General Conditions Governing Contracts with the Judiciary dated October 2023, Procedural Requirements Governing RFP's and IFB's dated May 2003, and IFB attached hereto and by reference made a part hereof.

Upon request, Offerors will be provided sample forms of each type of citation to be printed and are hereby notified that the Contractor selected will be required to produce forms identical to the samples in every respect except for the composition changes indicated on mock-up samples (to be provided after award). For the convenience of bidders and the Contractor selected, Judiciary has included these written specifications; however, Judiciary makes no warranty that these written specifications are in fact identical in all respects with the samples provided. Samples shall control except for the composition changes indicated on mock-up samples.

The Judiciary's Officer-in-Charge will provide Contractor with final composition (text) of all forms after award.

NOTE THAT THE FORMS COMPOSITION (TEXT) VARIES FROM CIRCUIT TO CIRCUIT.

SUBMISSION OF OFFER
Offerors shall submit their Total Lump Sum Bid Price THROUGH THE HIEPRO SYSTEM, and attach scanned Section Five “Offer Form” (Section 5 of this IFB), Certification of Recycled Content Form, and other required documents as specified in this solicitation, all no later than at the time and due date indicated in this HIePRO solicitation.

Each circuit shall be billed separately.

REFER TO IFB J26305 SPECIFICATIONS FOR DETAILS
Procurement Officer
Ester Brown
Attachments
IFB J26305 TRAFFIC CITATION SPECIFICATIONS.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
PROCEDURAL REQUIREMENTS-PrReq052003.pdf
STANDARDS OF CONDUCTION DECLARATION-103D Standards of Conduct Declaration.pdf
JUDICIARY DISCRIMINATION HARASSMENT FREE WORK PLACE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace CLEAN.pdf
SAMPLE 224344 Cover Proof 1CC CTCA Cover.pdf
SAMPLE 224344 Proof 1CC CTCA Form.pdf
SAMPLE 224346 Cover Proof 1CC NPI Cover.pdf
SAMPLE 224346 Proof 1CC NPI Form.pdf
SAMPLE 224347 Cover Proof 1CC NTI Cover.pdf
SAMPLE 224347 Proof 1CC NTI Form.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

B26002239 To Fabricate, Print & Deliver Various Traffic Citation Forms

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Fabricate, Print and Deliver Various Traffic Citation Forms
1
JOB
323111, 323111, 323111, 323111 

Code Table
Commodity Code Description
323111 Business directories commercial printing (except screen) without publishing
323111 Business forms commercial printing (except screen) without publishing
323111 Printing manifold business forms
323111 Business forms, manifold, printing
General
Quantity
1
Unit of Measure
JOB
Title
Fabricate, Print and Deliver Various Traffic Citation Forms
Description
Refer to IFB J26305 SPECIFICATIONS for further details
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

B26002239 To Fabricate, Print & Deliver Various Traffic Citation Forms

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • OFFER SUBMISSION: Offerors shall submit their Total Lump Sum Bid Price THROUGH THE HIEPRO SYSTEM, and attach scanned Section Five “Offer Form” (Section 5 of this IFB), Certification of Recycled Content Form, and other required documents as specified in this solicitation, all no later than at the time and due date indicated in this HIePRO solicitation.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.