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B26002077 Printing and mailing of a biosecurity mailer to Hawaii household

General Information
Solicitation Number
B26002077
Status
Released
Department
Agriculture and Biosecurity
Division
Plant Industry Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
03/16/2026
Offer Due Date & Time
03/24/2026 02:00 PM
Description
The Hawaii Department of Agriculture and Biosecurity has requested that a biosecurity information brochure be printed and mailed to households within designated Hawaii State House and Senate Districts, including the mailing list, by April 6, 2026.
Contact Person
Ma, Guang Shun (Alex)
Email
alex.g.ma@hawaii.gov
Phone
808-832-0570
General Comments
This project must be finished by April 6, 2026. The total cost must cover expedited fees, taxes, and all other charges. Please see the line item #1 for the details.
Procurement Officer
Sharon Hurd
Attachments
AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Ma, Guang Shun (Alex).

B26002077 Printing and mailing of a biosecurity mailer to Hawaii household

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Print and mailing: a biosecurity mailer for households in Hawaii
1
JOB
323111, 323111, 541870, 323111, 323111, 513199, 323113, 561499, 561499, 323111, 323111, 323111, 323113, 323111, 323111, 323111, 323111, 323113, 541860, 323111, 541860, 323111 

Code Table
Commodity Code Description
323111 Commercial printing (except screen, books)
323111 Commercial quick printing (except books)
541870 Flyer direct distribution (except direct mail) services
323111 Address lists commercial printing (except screen) without publishing
323111 Shipping registers commercial printing (except screen) without publishing
513199 Poster publishers and printing combined
323113 Posters screen printing without publishing
561499 Mail consolidation services
561499 Mail presorting services
323111 Business directories commercial printing (except screen) without publishing
323111 Instant printing (i.e., quick printing) (except books)
323111 Business forms commercial printing (except screen) without publishing
323113 Address lists screen printing without publishing
323111 Business forms, manifold, printing
323111 Printing, engraving, on paper products
323111 Cards (e.g., business, greeting, playing, postcards, trading) commercial printing (except screen) without publishing
323111 Printing, quick (except books, grey goods)
323113 Screen printing (except books, manifold business forms, grey goods)
541860 Direct mail advertising services
323111 Quick printing (except books)
541860 Direct mail or other direct distribution advertising campaign services
323111 Commercial letterpress printing (except books)
General
Quantity
1
Unit of Measure
JOB
Title
Print and mailing: a biosecurity mailer for households in Hawaii
Description
Please see the attached specifications for the details. It is a rush request.
Mailer to be used is included as EXHIBIT A. A digital copy will be provided to the Vendor.
Size: 6” H x 9” W.
Paper: 80#; matte finish.
Other: Full color; double-sided.
Attachments Download All

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Ma, Guang Shun (Alex).

B26002077 Printing and mailing of a biosecurity mailer to Hawaii household

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.