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B26002062 Internal Affairs Case Management Software and Database for DCR

General Information
Solicitation Number
B26002062
Status
Released
Department
Corrections and Rehabilitation
Division
Administration
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
03/12/2026
Offer Due Date & Time
03/25/2026 04:30 PM
Description
Department of Corrections and Rehabilitation (DCR) is seeking offers from qualified Offerors to provide a web-based platform capable of entry, tracking, and management of statewide investigations. Offerors must upload and attach the following to their HIePRO Bid Submittal: 1. Offer Forms (Pages OF-1, OF-2, OF-3, and OF-4), 2. OF-3 Supporting Documentation, 3. OF-4 Schedule Information, 4. Proof of Insurance Coverages, and 5. Compliant HCE Certificate.
Contact Person
Yamamoto, Marc
Email
dcr.bids@hawaii.gov
Phone
808-587-3464
General Comments
Offerors must upload and attach the following to their HIePRO Bid Submittal: 1. Offer Forms (Pages OF-1, OF-2, OF-3, and OF-4), 2. OF-3 Supporting Documentation, 3. OF-4 Schedule Information, 4. Proof of Insurance Coverages, and 5. Compliant HCE Certificate.
Procurement Officer
Marc Yamamoto
Attachments
Offer Forms and Bid Specifications.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B26002062 Internal Affairs Case Management Software and Database for DCR

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Total Sum Bid for Items 1 to 5 from Offer Form OF-2
1
JOB
513210, 513210, 513210 

Code Table
Commodity Code Description
513210 Packaged computer software publishers
513210 Applications software, computer, packaged
513210 Computer software publishers, packaged
General
Quantity
1
Unit of Measure
JOB
Title
Total Sum Bid for Items 1 to 5 from Offer Form OF-2
Description
Enter this Total Sum Bid from Offer Form OF-2, which is the Total amount of Items 1 through 5. Please enter this amount into Line Item on HIePRO
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yamamoto, Marc.

B26002062 Internal Affairs Case Management Software and Database for DCR

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • Required Bid Attachments: Offerors must upload and attach the following to their HIePRO Bid Submittal: 1. Offer Forms (Pages OF-1, OF-2, OF-3, and OF-4), 2. OF-3 Supporting Documentation, 3. OF-4 Schedule Information, 4. Proof of Insurance Coverages, and 5. Compliant HCE Certificate.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.