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Q26002001 Purchase of Kodak i5250 Production Doc Scanner or Similar, JUD

General Information
Solicitation Number
Q26002001
Status
Released
Department
Judiciary
Division
ITSD
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
03/07/2026
Offer Due Date & Time
03/13/2026 12:00 PM
Description
The IT & Systems Department, Hawaii State Judiciary, is soliciting quotes for the purchase of one (1) Kodak i5250 production scanner or equivalent that include a three-year warranty, shipping, installation and on-site training with 4-hour on-site response for technical issues and 1 preventive maintenance (PM) per year. Service Provider must be company staff with minimum 1 year service experience on proposed brand, and not contracted or outsourced due to the confidentiality of the documents.
Contact Person
Cruz, Tritia
Email
tritia.l.cruz@courts.hawaii.gov
Phone
808-538-5805
General Comments
Vendor shall provide quote using Exhibit A – REQUEST FOR QUOTE one (1) Kodak i5250 production document scanner or equivalent that include the features and meet the minimum requirements below:
1) Color duplex production scanner
2) Minimum 600 dpi optical resolution
3) 150 pages per minute or better (simplex), 240 images per minute or better (duplex)
4) USB2.0 certified/USB3.0 compatible
5) Three-year warranty, on-site maintenance support 4-hour response/1 preventive maintenance (PM) per year
6) Technical maintenance support staff must be certified, and have minimum 1 year service experience on proposed brand and must be company staff, not contracted or outsourced due to the confidentiality of the documents
7) 750 page or higher automatic document feeder with continuous feed
8) Unlimited daily duty cycle
9) Windows 11 compatible
10) Document handling of cardstock
11) Multi-feed detection
12) KOFAX Capture 10 or higher compatible
13) Triple multi-stream output, color, grayscale and bitonal
14) Multi-level indexing/batching capabilities
15) Installation and training
16) Includes shipping/handling, tax, and all applicable costs

Invoice shall be processed upon satisfactory receipt of goods and services. Advance payment is not allowed.
Procurement Officer
Ms. Ni Ho
Attachments
EXHIBIT A REQUEST FOR QUOTE i5250.pdf
JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised October 2023.pdf
JUDICIARY DISCRIMINATION HARASSMENT FREE WORK PLACE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace CLEAN.pdf
STANDARDS OF CONDUCTION DECLARATION-103D Standards of Conduct Declaration.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

Q26002001 Purchase of Kodak i5250 Production Doc Scanner or Similar, JUD

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Purchase of Kodak i5250 Production Doc Scanner or Similar, JUD
1
JOB
423430, 334118 

Code Table
Commodity Code Description
423430 Scanners, computer, merchant wholesalers
334118 Optical readers and scanners manufacturing
General
Quantity
1
Unit of Measure
JOB
Title
Purchase of Kodak i5250 Production Doc Scanner or Similar, JUD
Description
Refer to Exhibit A - Request for Quote for details.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Cruz, Tritia.

Q26002001 Purchase of Kodak i5250 Production Doc Scanner or Similar, JUD

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • Exhibit A – Document Scanner Request for Quote Form:: Vendors will complete and submit a completed Exhibit A – Document Scanner Request for Quote Form by March 13, 2026 through HIePRO. Please have quote valid until July 15, 2026. Incomplete response or response in a different format can disqualify the vendor offer.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.