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B26001996 IFB J27010-Provide Maintenance Service of the AC System at CC5

General Information
Solicitation Number
B26001996
Status
Released
Department
Judiciary
Division
Fifth Circuit
Islands (where the work/delivery is to be performed)
Kauai
Category
Goods and Services
Release Date
03/06/2026
Offer Due Date & Time
03/20/2026 12:00 PM
Description
The Contractor shall furnish all labor, materials, parts, tools, lubricants, refrigerants, equipment, transportation and supervision necessary for the complete maintenance, inspections and repairs to the air conditioning and ventilation system for Fifth Judicial Circuit (Pu`uhonua Kaulike) as listed herein and in accordance to these Specifications, the Special Provisions, the General Conditions, and the Procedural Requirements attached hereto and by reference made a part hereof. The Contractor shall perform routine maintenance of all air conditioning and ventilation systems within the cost of this contract.
Contact Person
Kimura, Kelly
Email
kelly.y.kimura@courts.hawaii.gov
Phone
808-538-5805
General Comments
Invitation for Bids - TO PROVIDE MAINTENANCE SERVICE, CHEMICAL WATER TREATMENT SERVICE AND EDDY CURRENT TESTING OF THE AIR CONDITIONING AND VENTILATION SYSTEM AT FIFTH JUDICIAL CIRCUIT (PU`UHONUA KAULIKE), THE JUDICIARY, STATE OF HAWAI`I will be received electronically only THROUGH THE STATE OF HAWAII eProcurement System (HIePRO). Bids and Offer Forms received after the date and time specified in HIePRO or at a location other than the HIePRO website indicated above will not be considered. All bids must be made on forms obtainable from the above HIePRO website and must be in accordance with the accompanying instructions. FAILURE TO SUBMIT BID OFFER FORM THROUGH THE HIEPRO WEBSITE MAY BE GROUNDS FOR REJECTION.

REFER TO IFB J27010 FOR SPECIFICATION DETAILS.
Procurement Officer
Ms. Shirley Moriguchi
Attachments
IFB J27010.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kimura, Kelly.

B26001996 IFB J27010-Provide Maintenance Service of the AC System at CC5

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
IFB J27010-Provide Maintenance Service of the AC System at CC5
1
JOB
238220, 238220 

Code Table
Commodity Code Description
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
IFB J27010-Provide Maintenance Service of the AC System at CC5
Description
Refer to IFB J27010 for specification details
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kimura, Kelly.

B26001996 IFB J27010-Provide Maintenance Service of the AC System at CC5

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.