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B26001992 IFB J27014 Qualify, Process, Scan Juror Questionnaires Statewide

General Information
Solicitation Number
B26001992
Status
Released
Department
Judiciary
Division
First Circuit
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
03/09/2026
Offer Due Date & Time
03/20/2026 12:00 PM
Description
To provide digital scanning and processing of Jury Qualification Questionnaires to qualify potential jurors for the First, Second, Third and Fifth Circuits.
Contract will be awarded for the period July 1, 2026 through June 30, 2027, with the option to extend for up to three (3) additional twelve-month periods, subject to availability of funds.

PLEASE REFER TO THE ATTACHED IFB J27014 SPECIFICATIONS FOR FURTHER DETAILS.
Contact Person
Abad, Minda
Email
luzviminda.b.abad@courts.hawaii.gov
Phone
808-538-5805
General Comments
Offerors shall submit their Total Lump Sum Bid Price THROUGH THE STATE OF HAWAII ELECTRONIC PROCUREMENT SYSTEM (HIePRO), and attach scanned “Section Five - OFFER FORM” and other required documents as specified in this solicitation, all no later than at the time and due date indicated on HIePRO, (https://hiepro.ehawaii.gov/welcome.html).

PLEASE REFER TO THE ATTACHED IFB J27014 SPECIFICATIONS FOR FURTHER DETAILS.
Procurement Officer
Brian Lee
Attachments
IFB J27014 SPECIFICATIONS.pdf
103D JUDICIARY GENERAL CONDITIONS.pdf
PROCEDURAL REQUIREMENTS 052003.pdf
103D SPECIAL CONDITIONS.pdf
HAWAII JUDICIARY POLICY DISCRIMINATION HARASSMENT FREE WORKPLACE.pdf
103D STANDARDS OF CONDUCT DECLARATION.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

B26001992 IFB J27014 Qualify, Process, Scan Juror Questionnaires Statewide

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
IFB J27014 Qualify, Process, Scan Juror Questionnaires Statewide
1
JOB
323111, 323111, 323111, 518210, 323111, 518210, 323111, 518210, 323111, 323111, 518210, 323111, 323111, 518210, 518210, 323111, 323111 

Code Table
Commodity Code Description
323111 Commercial printing (except screen, books)
323111 Commercial quick printing (except books)
323111 Computer forms (manifold or continuous) printing
518210 Automated data processing services
323111 Print shops, letterpress (except printing books)
518210 Data processing computer services
323111 Print shops, quick (except printing books)
518210 Data processing services (except payroll services, financial transaction processing services)
323111 Printing manifold business forms
323111 Job printing (except screen, books)
518210 Electronic data processing services
323111 Catalogs commercial printing (except screen) without publishing
323111 Catalogs of collections commercial printing (except screen) without publishing
518210 Optical scanning services
518210 Scanning services, optical
323111 Commercial letterpress printing (except books)
323111 Manifold business forms printing
General
Quantity
1
Unit of Measure
JOB
Title
IFB J27014 Qualify, Process, Scan Juror Questionnaires Statewide
Description
To Qualify, Process and Scan Juror Questionnaires Statewide for the State of Hawaii. Work included in this contract shall consist of qualification processing and scanning of returned Juror Questionnaires and preparation of an updated file of Qualified Jurors. The Offeror shall be responsible for all costs for labor, tools, equipment and other appurtenances necessary.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

B26001992 IFB J27014 Qualify, Process, Scan Juror Questionnaires Statewide

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.