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B26001827 IFB J27005 Courier Services for the Third Judicial Court

General Information
Solicitation Number
B26001827
Status
Released
Department
Judiciary
Division
Third Circuit
Islands (where the work/delivery is to be performed)
Hawaii
Category
Goods and Services
Release Date
02/20/2026
Offer Due Date & Time
03/20/2026 12:00 PM
Description
Courier services for the Third Circuit Court, Judiciary, State of Hawaii to transport office mail and court documents between court offices located in Hilo, Kamuela and Kona. Contract period commencing July 1, 2026 through June 30, 2027 with the option of three (3) twelve-month extension periods, subject to availability of funds and satisfactory contract performance.
Contact Person
Miyasato, Noreen
Email
noreen.k.miyasato@courts.hawaii.gov
Phone
808-538-5805
General Comments
Competitive Sealed Bids to PROVIDE COURIER SERVICES TO TRANSPORT OFFICE MAIL AND COURT DOCUMENTS BETWEEN COURT OFFICES LOCATED IN HILO, KAMUELA AND KONA FOR THE THIRD JUDICIAL CIRCUIT, will be received electronically only THROUGH THE STATE OF HAWAII ELECTRONIC PROCUREMENT SYSTEM (HIePRO) and will be opened at the date and time indicated in HIePRO.

Bids (using the offer forms provided in Section Four) received after the date and time specified in HIePRO or at a location other than HIePRO will NOT be considered.

PROPERLY COMPLETED SECTION FOUR - OFFER FORM MUST BE SUBMITTED THROUGH HIePRO WITH THE TOTAL BID PRICE. When submitting the offer form be sure to submit all five (5) pages of the completed Section Four - Offer Form.

REFER TO IFB J27005 SPECIFICATIONS FOR FURTHER DETAILS.

Procurement Officer
Hattie M. Embernate
Attachments
IFB J27005 Specifications.pdf
PROCEDURAL REQUIREMENTS 052003.pdf
103D JUD General Conditions Revised October 2023.pdf
Hawaii Judiciary Policy Discrimination Harassment Free Workplace CLEAN.pdf
103D Standards of Conduct Declaration fillable MASTER.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miyasato, Noreen.

B26001827 IFB J27005 Courier Services for the Third Judicial Court

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Courier Services - Hilo to Kona for Third Judicial Circuit
1
JOB
492110, 492110, 492110, 492210, 492210 

Code Table
Commodity Code Description
492110 Courier services (i.e., intercity network) (except establishments operating under a universal service obligation)
492110 Express delivery services (except establishments operating under a universal service obligation)
492110 Local letter and parcel delivery services as part of intercity courier network
492210 Delivery service (except as part of intercity courier network, U.S. Postal Service)
492210 Local letter and parcel delivery services (except as part of intercity courier network, U.S. Postal Service)
General
Quantity
1
Unit of Measure
JOB
Title
Courier Services - Hilo to Kona for Third Judicial Circuit
Description
Courier shall transport office mail and court documents between the Hilo Judiciary Complex (Hale Kaulike), South Kohala District Court (Kamuela), and Kona Judiciary Complex (Keahuolu Courthouse).

REFER TO IFB J27005 FOR SPECIFICATION DETAILS
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Miyasato, Noreen.

B26001827 IFB J27005 Courier Services for the Third Judicial Court

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.