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Q26001681 RFID Inventory and Asset Tracking

General Information
Solicitation Number
Q26001681version:    01
Status
Released
Department
Accounting and General Services
Division
Archives
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
02/04/2026
Amendment Date & Time
02/12/2026 05:00 PM
Amendment Reason
Remove a line item that is no longer wanted at this time. Updated the attachment to this solicitation to reflect the same. To which, we extended the Q&A and the due date for this solicitation to allow vendors to review and submit their offers within a reasonable time.
Offer Due Date & Time
02/24/2026 02:00 PM
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualifications, which are attached to this solicitation.
Contact Person
Yi, Ju Sun
Email
ju.sun.yi@hawaii.gov
Phone
808-586-0312
General Comments
Procurement Officer
Adam Jansen
Attachments
Description-HRB RFID Project Solicitation revised.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yi, Ju Sun.

Q26001681 RFID Inventory and Asset Tracking

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Honeywell CT45 Mobile Computer
2
EACH
334111, 334111, 334220, 541511, 541511, 334419, 423690 

Code Table
Commodity Code Description
334111 Portable computers manufacturing
334111 Tablet computers manufacturing
334220 Mobile communications equipment manufacturing
541511 Computer software programming services, custom
541511 Computer software support services, custom
334419 Radio frequency identification (RFID) devices manufacturing
423690 Radio frequency identification (RFID) equipment merchant wholesalers
General
Quantity
2
Unit of Measure
EACH
Title
Honeywell CT45 Mobile Computer
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
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2
Honeywell CT45 Protective Boot
2
EACH
334419, 423690 

Code Table
Commodity Code Description
334419 Radio frequency identification (RFID) devices manufacturing
423690 Radio frequency identification (RFID) equipment merchant wholesalers
General
Quantity
2
Unit of Measure
EACH
Title
Honeywell CT45 Protective Boot
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
Attachments Download All

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3
TSL 1128 Bluetooth UHF RFID Reader with 2D Image, UHF Antenna
2
EACH
334419, 423690 

Code Table
Commodity Code Description
334419 Radio frequency identification (RFID) devices manufacturing
423690 Radio frequency identification (RFID) equipment merchant wholesalers
General
Quantity
2
Unit of Measure
EACH
Title
TSL 1128 Bluetooth UHF RFID Reader with 2D Image, UHF Antenna
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
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4
TSL 1128 Slide-On Pop-Loq Adapter and Adhesive Pop-Loq Mount
2
EACH
334419, 423690 

Code Table
Commodity Code Description
334419 Radio frequency identification (RFID) devices manufacturing
423690 Radio frequency identification (RFID) equipment merchant wholesalers
General
Quantity
2
Unit of Measure
EACH
Title
TSL 1128 Slide-On Pop-Loq Adapter and Adhesive Pop-Loq Mount
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
Attachments Download All

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5
Honeywell Spare Batter Pack - Battery Rechargeable, 4020mAH-3.85
2
EACH
423610, 335910, 335910, 423690 

Code Table
Commodity Code Description
423610 Batteries (except automotive) merchant wholesalers
335910 Rechargeable battery packs made from purchased battery cells and housings
335910 Batteries, rechargeable, manufacturing
423690 Radio frequency identification (RFID) equipment merchant wholesalers
General
Quantity
2
Unit of Measure
EACH
Title
Honeywell Spare Batter Pack - Battery Rechargeable, 4020mAH-3.85
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
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6
USB Data Transfer Cable
2
EACH
449210 

Code Table
Commodity Code Description
449210 Computer equipment stores
General
Quantity
2
Unit of Measure
EACH
Title
USB Data Transfer Cable
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
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7
CT40 Non-Booted Home Base, mobile computer battery - charging
2
EACH
334419, 335910, 335910, 423690, 335999 

Code Table
Commodity Code Description
334419 Radio frequency identification (RFID) devices manufacturing
335910 Rechargeable battery packs made from purchased battery cells and housings
335910 Batteries, rechargeable, manufacturing
423690 Radio frequency identification (RFID) equipment merchant wholesalers
335999 Battery chargers, solid-state, manufacturing
General
Quantity
2
Unit of Measure
EACH
Title
CT40 Non-Booted Home Base, mobile computer battery - charging
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
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8
Honeywell CT47/CT45 Booted Scan Handle
2
EACH
334419, 423690 

Code Table
Commodity Code Description
334419 Radio frequency identification (RFID) devices manufacturing
423690 Radio frequency identification (RFID) equipment merchant wholesalers
General
Quantity
2
Unit of Measure
EACH
Title
Honeywell CT47/CT45 Booted Scan Handle
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
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9
3 Year Maintenance Services - RFID Equipment
2
EACH
811210, 811210 

Code Table
Commodity Code Description
811210 Communication equipment repair and maintenance services
811210 Consumer electronics repair and maintenance services without retailing new consumer electronics
General
Quantity
2
Unit of Measure
EACH
Title
3 Year Maintenance Services - RFID Equipment
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
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10
Zebra RFID Thermal Transfer Printer
1
EACH
334118, 423430, 423690 

Code Table
Commodity Code Description
334118 Printers, computer, manufacturing
423430 Printers, computer, merchant wholesalers
423690 Radio frequency identification (RFID) equipment merchant wholesalers
General
Quantity
1
Unit of Measure
EACH
Title
Zebra RFID Thermal Transfer Printer
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
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11
THIS ITEM NO LONGER NEEDED
1
EACH
423430, 541511, 449210 

Code Table
Commodity Code Description
423430 Computer software, packaged, merchant wholesalers
541511 Software programming services, custom computer
449210 Computer stores
General
Quantity
1
Unit of Measure
EACH
Title
THIS ITEM NO LONGER NEEDED
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
Attachments Download All

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12
Zebra OneCare Select - Comprehensive 3 Year Warranty
1
EACH
811210, 811210, 811210 

Code Table
Commodity Code Description
811210 Computer peripheral equipment repair and maintenance, without retailing new computer peripheral equipment
811210 Consumer electronics repair and maintenance services without retailing new consumer electronics
811210 Office machine repair and maintenance services
General
Quantity
1
Unit of Measure
EACH
Title
Zebra OneCare Select - Comprehensive 3 Year Warranty
Description
The Hawaiʻi State Archives (HSA) is seeking to modernize and improve the retrieval services, tracking capabilities, and accurately manage its inventory of archival materials held at the Historical Records Branch. Therefore, to support this initiative, HSA is looking to procure the following equipment and will be used in conjunction with the Zaiso Versatile Enterprise Application and database that is currently being used by the State Records Center. Please see the description of the desired equipment, services, and qualification, which are attached to this solicitation.
Attachments Download All

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yi, Ju Sun.

Q26001681 RFID Inventory and Asset Tracking

Instructions
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.