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Q26001659 Document Destruction Services

General Information
Solicitation Number
Q26001659
Status
Closed
Department
Judiciary
Division
Second Circuit
Islands (where the work/delivery is to be performed)
Maui
Category
Goods and Services
Release Date
02/02/2026
Offer Due Date & Time
02/18/2026 12:00 PM
Description
The Contractor shall, in a proper and satisfactory manner, provide document receptacles and shredding service for various Second Circuit Court locations (listed in the attached) in compliance with all industry standards and local, State, and Federal regulations.

Bidders must submit a completed “Vendor Qualification and Scope of Work” form (attached) with their bid to be considered, all no later than at the time and due date indicated in HIePRO.
Contact Person
Abad, Minda
Email
luzviminda.b.abad@courts.hawaii.gov
Phone
808-538-5805
General Comments
BIDDERS MUST SUBMIT A COMPLETED “VENDOR QUALIFICATION AND SCOPE OF WORK” FORM (ATTACHED) WITH THEIR BID TO BE CONSIDERED, ALL NO LATER THAN AT THE TIME AND DUE DATE INDICATED IN HIEPRO.

The time of performance for this contract will be for a base period of July 1, 2026 – June 30, 2028. There will be three option periods available (1) July 1, 2028 – June 30, 2029, (2) July 1, 2029 – June 30, 2030 and (3) July 1, 2030 – June 30, 2031 that will be negotiated prior to extensions and will be subject to the availability of funding.
Procurement Officer
Paul Petro
Attachments
VENDOR QUALIFICATION AND SCOPE OF WORK.pdf
HIePRO SOLICITATION INFORMATION.pdf
103D JUDICIARY GENERAL CONDITIONS.pdf
HAWAII JUDICIARY POLICY DISCRIMINATION HARASSMENT FREE WORKPLACE.pdf
103D JUDICIARY STANDARDS OF CONDUCT DECLARATION.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

Q26001659 Document Destruction Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
64 gallon receptacle
1
EACH
561990 

Code Table
Commodity Code Description
561990 Document shredding services
General
Quantity
1
Unit of Measure
EACH
Title
64 gallon receptacle
Description
Provide document receptacle and destruction services for various Second Circuit locations and frequencies listed in the “Vendor Qualification and Scope of Work”.
Attachments

Print

2
32 gallon receptable
1
EACH
561990 

Code Table
Commodity Code Description
561990 Document shredding services
General
Quantity
1
Unit of Measure
EACH
Title
32 gallon receptable
Description
Provide document receptacle and destruction services for various Second Circuit locations and frequencies listed in the “Vendor Qualification and Scope of Work”.
Attachments

Print

3
0.8 cubic foot box
1
EACH
561990 

Code Table
Commodity Code Description
561990 Document shredding services
General
Quantity
1
Unit of Measure
EACH
Title
0.8 cubic foot box
Description
Provide document receptacle and destruction services for various Second Circuit locations and frequencies listed in the “Vendor Qualification and Scope of Work”.
Attachments

Print

4
1.2 cubic foot box
1
EACH
561990 

Code Table
Commodity Code Description
561990 Document shredding services
General
Quantity
1
Unit of Measure
EACH
Title
1.2 cubic foot box
Description
Provide document receptacle and destruction services for various Second Circuit locations and frequencies listed in the “Vendor Qualification and Scope of Work”.
Attachments

Print

5
2.4 cubic foot box
1
EACH
561990 

Code Table
Commodity Code Description
561990 Document shredding services
General
Quantity
1
Unit of Measure
EACH
Title
2.4 cubic foot box
Description
Provide document receptacle and destruction services for various Second Circuit locations and frequencies listed in the “Vendor Qualification and Scope of Work”.
Attachments

Print

6
Media (non-paper)/lb
1
POUND
561990 

Code Table
Commodity Code Description
561990 Document shredding services
General
Quantity
1
Unit of Measure
POUND
Title
Media (non-paper)/lb
Description
Provide document receptacle and destruction services for various Second Circuit locations and frequencies listed in the “Vendor Qualification and Scope of Work”.
Attachments

Print

7
Hard drive
1
EACH
561990 

Code Table
Commodity Code Description
561990 Document shredding services
General
Quantity
1
Unit of Measure
EACH
Title
Hard drive
Description
Provide document receptacle and destruction services for various Second Circuit locations and frequencies listed in the “Vendor Qualification and Scope of Work”.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Abad, Minda.

Q26001659 Document Destruction Services

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.