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P26001606 RFP 26-4771 to provide Tax Deferred Annuity Program Services

General Information
Solicitation Number
P26001606
Status
Closed
Department
University of Hawaii
Division
University of Hawaii
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
01/23/2026
Offer Due Date & Time
02/23/2026 02:30 PM
Description
The University is coordinating approximately 34 service providers for approximately 1,438 participants in the University of Hawaii TDA program and is seeking a Contractor to assist the OHR in the TDA program administration and compliance tasks.
Contact Person
Allen, Sarah-Jane
Email
sallen9@hawaii.edu
Phone
808-213-1210
General Comments
Procurement Officer
Sarah Allen
Attachments
OPM4771RFPFIN01232026.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Allen, Sarah-Jane.

P26001606 RFP 26-4771 to provide Tax Deferred Annuity Program Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Tax-Deferred Annuity (TDA) Program Administration and Compliance
1
LOT
523940, 523940, 525110, 525110, 523940, 541611, 523940, 523940 

Code Table
Commodity Code Description
523940 Investment management
523940 Managing investment funds
525110 Pension plans (e.g., employee benefit, retirement)
525110 Retirement pension plans
523940 Financial investment advice services, customized, fees paid by client
541611 Financial management consulting (except investment advice) services
523940 Investment advice consulting services, customized, fees paid by client
523940 Investment advice counseling services, customized, fees paid by client
General
Quantity
1
Unit of Measure
LOT
Title
Tax-Deferred Annuity (TDA) Program Administration and Compliance
Description
The Office of Human Resources (OHR) administers or oversees the administration of a variety of benefits that are provided or offered to employees. One such benefit is the University of Hawaii's 403(b) Tax-Deferred Annuity (TDA) Program which is a voluntary supplemental retirement income investment programs authorized and regulated by Sections 403(b) and 403(b)7 of the Internal Revenue Code (IRC) and Chapter 303 of the Hawaii Revised Statutes.

The OHR is not a financial advisor to employees on their supplemental retirement 403(b) and 403(b)7 investments. The OHR is charged with ensuring IRC compliance requirements are met and providing assistance to both the service providers and employees in administering the TDA Program. Failure to properly follow through on TDA problems such as exceeding the maximum allowable contribution, missing warrants, refund of contributions, etc., could lead to penalties incurred by the employee as well as the University of Hawaii.

Currently, the University is coordinating approximately 34 service providers for approximately 1,438 participants in the University of Hawaii TDA program and is seeking a Contractor to assist the OHR in the TDA program administration and compliance tasks. As a State entity, the University’s TDA program is exempt from ERISA. OHR will contract with the successful Offeror ("Contractor") to be the Administrator responsible for the TDA program administration, which includes but is not limited to, the tasks/deliverables as specified under the attached RFP document, titled: "SECTION 2 - SCOPE OF WORK".
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Allen, Sarah-Jane.

P26001606 RFP 26-4771 to provide Tax Deferred Annuity Program Services

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • Order of Precedence: All requirements, including terms and conditions, contained in the solicitation shall apply and in the event of any conflicting language, the solicitation language shall hold precedence.
  • University of Hawaii General Provisions: All solicitations and awards shall be conducted in accordance with the terms and conditions specified in each specific solicitation and the University of Hawaii General Provisions dated September 2013 incorporated by reference. http://hawaii.edu/oprpm/docs/GP0913.pdf
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.