State of Hawaii eProcurement

Public Display Solicitation

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Q26001503 Promotional Items for the Department of Health

General Information

Solicitation Number: Q26001503version: 01
Status: Closed
Department: Health
Division: Director’s Office
Islands (where the work/delivery is to be performed): Statewide
Category: Goods
Release Date: 01/12/2026
Amendment Date & Time: 01/13/2026 09:30 AM
Amendment Reason: Add Logo files to solicitation. Clarify Logo use in General Comments section.
Offer Due Date & Time: 01/23/2026 02:00 PM
Description: The Department of Health is seeking to purchase promotional items to increase visibility and increase awareness of our programs at job fairs, health and awareness events, and other events throughout the year.
Pricing shall include labor, materials, supplies, shipping, and all applicable taxes, and any other costs incurred to provide the specified goods. No samples of items in solicitation required.
Contact Person: Urata, Roy
Email: roy.urata@doh.hawaii.gov
Phone: 808-586-4192
General Comments: Please see attachments for specs, pictures and logo (HEX Colors #197781, #42a894, #ff9b28). No samples of items are required. We would like to use the color logo on all items possible, but we have single color black or white versions available for items that show single color logos in the "Promo Items image examples" document. For pens and lanyards we would like to have our seal logo and "Department of Health" printed on the item.
Procurement Officer: Janis A. Morita
Attachments: hiepro specs.docx
Promo Items image examples.docx
DOH Logo Color.jpg
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Urata, Roy.

Q26001503 Promotional Items for the Department of Health

Line Items

Title

Quantity

Unit of Measure

Commodity Code

1

Sharpie S-Gel Pen

3000

EACH

339940, 424120

Code Table

Commodity Code	Description
339940	Ball point pens manufacturing
424120	Pens, writing, merchant wholesalers

General

Quantity: 3000
Unit of Measure: EACH
Title: Sharpie S-Gel Pen
Description: See HIePro specs attachment.

Attachments

2

Smooth Nylon Lanyard 3/4" - 36"

250

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 250
Unit of Measure: EACH
Title: Smooth Nylon Lanyard 3/4" - 36"
Description: See HIePro.specs attachment.

Attachments

3

Rainbow Brain Stress Reliever

200

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 200
Unit of Measure: EACH
Title: Rainbow Brain Stress Reliever
Description: See HIePro.specs attachment

Attachments

4

Dumbbell Stress Reliever

200

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 200
Unit of Measure: EACH
Title: Dumbbell Stress Reliever
Description: See HIePro.specs attachment

Attachments

5

Tropical Fish Stress Wobbler

200

EACH

541890, 541890

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 200
Unit of Measure: EACH
Title: Tropical Fish Stress Wobbler
Description: See HIePro.specs attachment

Attachments

6

Premier Midweight Beach Towel

200

EACH

541890, 314120, 323113

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
314120	Towels or washcloths made from purchased fabrics
323113	Screen printing apparel and textile products (e.g., caps, napkins, placemats, T-shirts, towels) (except grey goods and T-shirt shops)

General

Quantity: 200
Unit of Measure: EACH
Title: Premier Midweight Beach Towel
Description: See HIePro.specs attachment

Attachments

7

Umbrella - 44" Arc

200

EACH

424350, 424350, 541890, 339999, 541890

Code Table

Commodity Code	Description
424350	Umbrellas, men's and boys', merchant wholesalers
424350	Umbrellas, women's and girls', merchant wholesalers
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
339999	Umbrellas manufacturing
541890	Welcoming services (i.e., advertising services)

General

Quantity: 200
Unit of Measure: EACH
Title: Umbrella - 44" Arc
Description: See HIePro.specs attachment.

Attachments

8

Light 'n Whistle

250

EACH

334413, 335131, 335139, 334413, 541890, 541890

Code Table

Commodity Code	Description
334413	LED (light emitting diode) manufacturing
335131	Low voltage lighting equipment, residential, electric, manufacturing
335139	Bulbs, electric light, complete, manufacturing
334413	Light emitting diodes (LED) manufacturing
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 250
Unit of Measure: EACH
Title: Light 'n Whistle
Description: See HIePro.specs attachment.

Attachments

9

Credit Card Spray Sanitizer

250

EACH

424210, 541890, 541890

Code Table

Commodity Code	Description
424210	Hand sanitizers merchant wholesalers
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 250
Unit of Measure: EACH
Title: Credit Card Spray Sanitizer
Description: See HIePro.specs attachment.

Attachments

10

Recycled Polyester Cooling Sport Towel

200

EACH

541890, 322291, 323113, 541890, 322291, 323111

Code Table

Commodity Code	Description
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
322291	Paper towels made from purchased paper
323113	Screen printing apparel and textile products (e.g., caps, napkins, placemats, T-shirts, towels) (except grey goods and T-shirt shops)
541890	Welcoming services (i.e., advertising services)
322291	Towels, paper, made from purchased paper
323111	Heat press printing apparel and textile products (e.g., caps, napkins, placemats, T-shirts, towels) (except grey goods and T-shirt shops)

General

Quantity: 200
Unit of Measure: EACH
Title: Recycled Polyester Cooling Sport Towel
Description: See HIePro.specs attachment.

Attachments

11

Nuvo Bandage Dispenser - Natural Bandages

250

EACH

424210, 541890, 541890

Code Table

Commodity Code	Description
424210	Bandages (except surgical) merchant wholesalers
541890	Advertising specialty (e.g., keychain, magnet, pen) distribution services
541890	Welcoming services (i.e., advertising services)

General

Quantity: 250
Unit of Measure: EACH
Title: Nuvo Bandage Dispenser - Natural Bandages
Description: See HIePro.specs attachment.

Attachments

Q26001503 Promotional Items for the Department of Health

Instructions

HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.