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P26001297 Resource Caregiver Recruitment Services

General Information
Solicitation Number
P26001297version:    02
Status
Closed
Department
Human Services
Division
Social Services Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Health and Human Services
Release Date
12/10/2025
Amendment Date & Time
01/08/2026 04:30 PM
Amendment Reason
The reason for the Addendum is to upload the Addendum #1: RECRUITMENT SERVICE RFP SSD_26_POS_9933 _ Addendum 1 & RFP SSD_26_POS_9933 _ Addendum 1 _ Cost Proposal.
Offer Due Date & Time
01/09/2026 04:30 AM
Description
The recruiting process for RCGs must take into account that licensed RCGs are required to provide for the safety and well-being of children while also providing stable and loving homes. Additionally, recruitment efforts should be designed to recruit RCGs who are able to meet the specific and unique needs of the children they support. As a result, specialized recruitment efforts are needed to develop a pool of RCGs that can address the individual needs of children coming into foster custody.
Contact Person
Selman, Joshua
Email
jselman@dhs.hawaii.gov
Phone
-8085865245
General Comments
Procurement Officer
Joshua Selman
Attachments
Work Plan EDITABLE.doc
RCG Recruiting _ Sample CEL and PMR Template.xlsx
RFP SSD_26_POS_9933 _ Addendum 1 _ Cost Proposal.xlsx
RECRUITMENT SERVICE RFP SSD_26_POS_9933 _ Addendum 1.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Selman, Joshua.

P26001297 Resource Caregiver Recruitment Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
RFP SSD-26-POS-9933
1
YEAR
624110 

Code Table
Commodity Code Description
624110 Child welfare services
General
Quantity
1
Unit of Measure
YEAR
Title
RFP SSD-26-POS-9933
Description
The total available contract funding is anticipated to be $550,000.00 per State fiscal year. Contract funding shall be pro-rated for periods of less than one (1) year and shall be based on the total funding amount available for the service and the estimated costs of providing services as described in this Scope of Work (SoW).
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Selman, Joshua.

P26001297 Resource Caregiver Recruitment Services

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.