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Q26001278 Global Media Monitoring Services

General Information
Solicitation Number
Q26001278
Status
Closed
Department
Office of the Governor
Division
Office of the Governor
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
12/12/2025
Offer Due Date & Time
12/26/2025 04:30 PM
Description
The Office of the Governor is issuing this small purchase solicitation on behalf of a multi-departmental cooperative group, including the Department of Commerce and Consumer Affairs (DCCA), Department of Health (DOH), Public Utilities Commission (PUC), and the Hawaiʻi State Energy Office (HSEO). This solicitation seeks proposals for comprehensive media monitoring services covering international broadcast, online, and social media platforms. The awarded vendor must provide real-time alerts, analytics (including sentiment, share of voice, and publicity value), access to licensed content, media contact databases, and robust reporting tools. The platform must support a minimum of ten (10) users with secure, unlimited search capabilities and archiving functions. Each participating agency will require individual logins, billing mechanisms, and direct access to support services. The contract will be awarded for a one (1)-year term with an option to extend for one (1) additional year. Only vendors with a minimum of five (5) years in business, the ability to meet all service and compliance requirements, and who can provide three (3) client references will be considered.
Contact Person
Noguchi, Mia
Email
mia.m.noguchi@hawaii.gov
Phone
808-586-0080
General Comments
Procurement Officer
Cuyler K. Otsuka
Attachments
SPO 037 Media Monitoring Services GOV signed.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Noguchi, Mia.

Q26001278 Global Media Monitoring Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Media Monitoring Services
1
YEAR
541830 

Code Table
Commodity Code Description
541830 Media buying agencies
General
Quantity
1
Unit of Measure
YEAR
Title
Media Monitoring Services
Description
Media Monitoring Services
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Noguchi, Mia.

Q26001278 Global Media Monitoring Services

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.