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P26001243 Computerized Maintenance Management System

General Information
Solicitation Number
P26001243version:    03
Status
Released
Department
Accounting and General Services
Division
Central Services
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
12/08/2025
Amendment Date & Time
02/10/2026 04:00 PM
Amendment Reason
Addendum 1 and 3 are responses to all questions and Addendum 2 revises the evaluation scoring from Section 6 Proposal Evaluation. Attachment 1 - User Counts is referenced in Addendum 3. Offer Form B has been revised.
Offer Due Date & Time
02/24/2026 02:00 PM
Description
Furnish all labor, equipment, tools, materials, and transportation to perform all operations in connection with furnishing a computerized maintenance management system (CMMS) that will be implemented across the DAGS/CSD portfolio in three (3) phases. Contract term shall be for thirty (30) months with the option to extend for not more than 5 additional 12-month periods upon mutual agreement.
Contact Person
Matsuura, Charmaine
Email
charmaine.n.matsuura@hawaii.gov
Phone
808-831-7948
General Comments
Procurement Officer
James Kurata
Attachments
RFP CSDR 26 016 SW.pdf
Attachment A Offer Form A.doc
Attachment B Offer Form B.xlsx
Atachment C Wage Certificate.doc
Attachment D W9.pdf
Revised RFP Schedule and Significant Dates from Page 2.pdf
Additional Revision to the RFP Schedule and Significant Dates from Page 2.docx
Addendum No. 1.doc
Addendum No. 2.doc
Addendum No. 3.doc
Attachment 1 User Counts.pdf
Revised Attachment B Offer Form B.xlsx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Matsuura, Charmaine.

P26001243 Computerized Maintenance Management System

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Computerized Maintenance Management System
1
JOB
541370 

Code Table
Commodity Code Description
541370 Surveying and mapping services (except geophysical)
General
Quantity
1
Unit of Measure
JOB
Title
Computerized Maintenance Management System
Description
Furnishing of all labor, equipment, tools, materials, and transportation to perform all operations in connection with furnishing a Computerized Maintenance Management System (CMMS) that will be implemented across the DAGS/CSD portfolio.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Matsuura, Charmaine.

P26001243 Computerized Maintenance Management System

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.