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P26001209 Poetry Out Loud Coordinator

General Information
Solicitation Number
P26001209version:    03
Status
Awarded
Department
Accounting and General Services
Division
State Foundation on Culture and the Arts
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
12/04/2025
Amendment Date & Time
12/31/2025 12:00 AM
Amendment Reason
Extension of deadline.
Offer Due Date & Time
01/09/2026 02:00 PM
Description
The State Foundation on Culture and the Arts seeks to work with a contractor to manage and implement the Poetry Out Loud Competition in Hawai’i. As shared on the Poetry Out Loud website, “Poetry Out Loud® lifts poetry off the page, creating community and connection. Since the program began in 2005, more than 4.5 million high school students have participated in this dynamic poetry recitation competition. Poetry Out Loud can help students improve public speaking skills, build confidence, and grow their appreciation for poetry.” It will be the contractor’s duty to coordinate all aspects of the Poetry Out Loud Celebration and Competition, including connecting with teachers to support and ensure in school competitions, implementing the state-wide Poetry competition, and supporting logistics coordinator for the Hawai’i Finalist to go to the National Competition in Washington DC.
Contact Person
Rosengren, Danica
Email
danica.rosengren@hawaii.gov
Phone
808-586-0768
General Comments
Procurement Officer
Danica Rosengren
Attachments
Poetry Out Loud 2026 Solicitation.pdf
Budget Sheet POL 26.xlsx
POL RFP 2026.docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Rosengren, Danica.

P26001209 Poetry Out Loud Coordinator

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Poetry Out Loud Coordinator
1
JOB
813410 

Code Table
Commodity Code Description
813410 Youth social clubs
General
Quantity
1
Unit of Measure
JOB
Estimated Price per Unit
$25,000.00
Estimated Total Price
$25,000.00
Title
Poetry Out Loud Coordinator
Description
Share information about Poetry Out Loud with eligible high schools in Hawai’i

Support logistics for in-school competitions

Manage travel for neighbor island competitors for State Competition

Coordinate logistics, organize, and present state-wide competition

Manage all communications with school, regional, and national partners

Gather data and numbers around attendance and participation

Submit a final report
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Rosengren, Danica.

P26001209 Poetry Out Loud Coordinator

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.