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B26001159 Soundproof Meeting Pods for Hale Kaa Incubator Space at NELHA

General Information
Solicitation Number
B26001159version:    02
Status
Cancelled
Canceled Reason
The solicitation is cancelled due to issues identified in the bid prices submitted.
Department
Business, Economic Development, & Tourism
Division
Natural Energy Laboratory of Hawaii Authority
Canceled Date
03/06/2026 11:34 AM
Islands (where the work/delivery is to be performed)
Hawaii
Category
Goods and Services
Release Date
12/03/2025
Amendment Date & Time
12/24/2025 12:00 PM
Amendment Reason
Add a map with additional dimensions. And extend the due date.
Offer Due Date & Time
01/05/2026 02:00 PM
Description
See attached description.
Contact Person
Sombardier, Laurence
Email
laurence.sombardier@hawaii.gov
Phone
808-327-9585 x.244
General Comments
Procurement Officer
Riley M. Saito
Attachments
NELHA Meeting Pods specs.pdf
Map Hale Kaa Mtg Pods Layout with dimensions.pdf
Map Hale Kaa Mtg Pods Layout with additional dimensions V2.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Sombardier, Laurence.

B26001159 Soundproof Meeting Pods for Hale Kaa Incubator Space at NELHA

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
4-Person Soundproof Indoor Meeting Pod
3
EACH
337214, 337211, 449110, 238390, 337215, 423210 

Code Table
Commodity Code Description
337214 Office furniture (except wood), padded, upholstered, or plain (except wood), manufacturing
337211 Office furniture, padded, upholstered, or plain wood, manufacturing
449110 Office furniture stores
238390 Office furniture, modular system, installation
337215 Telephone booths manufacturing
423210 Office furniture merchant wholesalers
General
Quantity
3
Unit of Measure
EACH
Title
4-Person Soundproof Indoor Meeting Pod
Description
See attached file for solicitation.
Attachments

Print

2
6-Person Soundproof Indoor Meeting Pod
2
EACH
337214, 337211, 449110, 238390, 337215, 423210 

Code Table
Commodity Code Description
337214 Office furniture (except wood), padded, upholstered, or plain (except wood), manufacturing
337211 Office furniture, padded, upholstered, or plain wood, manufacturing
449110 Office furniture stores
238390 Office furniture, modular system, installation
337215 Telephone booths manufacturing
423210 Office furniture merchant wholesalers
General
Quantity
2
Unit of Measure
EACH
Title
6-Person Soundproof Indoor Meeting Pod
Description
See attached file for solicitation.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Sombardier, Laurence.

B26001159 Soundproof Meeting Pods for Hale Kaa Incubator Space at NELHA

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.