Public Display Solicitation

 Return to Search Results

You must Log in with your eHawaii Account to respond to a solicitation.

P26001109 RFP 26-09 Evaluation of Selected 2026 Major Sports & Events

General Information
Solicitation Number
P26001109
Status
Released
Department
Business, Economic Development, & Tourism
Division
Hawaii Tourism Authority
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
03/06/2026
Offer Due Date & Time
04/09/2026 02:00 PM
Description
The Hawaiʻi Tourism Authority (HTA) is the state agency responsible for representing the Hawaiian Islands around the world and for holistically managing tourism in Hawaiʻi in a sustainable manner consistent with community desires, economic goals, cultural values, preservation of natural resources, and visitor industry needs.

The Hawai‘i Tourism Authority (HTA) is seeking proposals from qualified firms or individuals to provide evaluation services for a selection of calendar year 2026 major sports and signature events. The purpose of this Request for Proposals (RFP) is to solicit professional services that will assist HTA in collecting, analyzing, and interpreting data on the qualitative, quantitative, and economic impacts of the major sports and community events it sponsors. This evaluation will build upon previous assessments, enabling a longitudinal analysis of HTA's investments in major sports and signature events that benefit both residents and visitors. It will establish a quantitative case for continued investment and provide guidelines and recommendations for improvement.

Contact Person
Fermahin, Tracey
Email
tracey.a.fermahin@hawaii.gov
Phone
808-973-2255
General Comments
The estimated start of contract performance is May 1, 2026.
Procurement Officer
Tracey Fermahin
Attachments
HTA RFP 26 09 Evaluation of Selected Major Sports and Signature Events FINAL 030626.pdf
ATTACHMENT 01 Offeror Check List.pdf
ATTACHMENT 02 Proposal Transmittal Letter.docx
ATTACHMENT 03 Corporate Resolution.pdf
ATTACHMENT 04 Standard Qualifications Questionnaire.pdf
ATTACHMENT 05 Contractor References.docx
ATTACHMENT 06 Subcontractor References if applicable.docx
ATTACHMENT 07 Confidential Information List if applicable.docx
ATTACHMENT 08 Conflicts of Interest Disclosures.pdf


Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

P26001109 RFP 26-09 Evaluation of Selected 2026 Major Sports & Events

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
RFP 26-09 Evaluation of Selected 2026 Major Sports & Signature
1
JOB
541720, 541910, 541910, 541910, 541910, 541910, 541720 

Code Table
Commodity Code Description
541720 Economic research and development services
541910 Marketing research services
541910 Opinion research services
541910 Public opinion polling services
541910 Public opinion research services
541910 Sampling services, statistical
541720 Demographic research and development services
General
Quantity
1
Unit of Measure
JOB
Title
RFP 26-09 Evaluation of Selected 2026 Major Sports & Signature
Description
The Hawaiʻi Tourism Authority (HTA) is the state agency responsible for representing the Hawaiian Islands around the world and for holistically managing tourism in Hawaiʻi in a sustainable manner consistent with community desires, economic goals, cultural values, preservation of natural resources, and visitor industry needs.

The Hawai‘i Tourism Authority (HTA) is seeking proposals from qualified firms or individuals to provide evaluation services for a range of major sports and signature events scheduled for calendar year 2026. The primary goal of this Request for Proposals (RFP) is to engage professional services that will assist HTA in collecting, analyzing, and interpreting data on the qualitative, quantitative, and economic impacts of the major sports and community events it sponsors. This evaluation will build upon previous assessments, enabling a longitudinal analysis of HTA's investments in major sports and signature events that benefit both residents and visitors. It will establish a quantitative case for continued investment and provide guidelines and recommendations for improvement.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fermahin, Tracey.

P26001109 RFP 26-09 Evaluation of Selected 2026 Major Sports & Events

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.