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Q26001108 FURNISH AND DELIVER ARFF UNIFORMS

General Information
Solicitation Number
Q26001108version:    01
Status
Released
Department
Transportation
Division
Airports
Islands (where the work/delivery is to be performed)
Kauai
Category
Goods and Services
Release Date
12/03/2025
Amendment Date & Time
12/12/2025 12:00 AM
Amendment Reason
Updated specifications and proposal schedule.
Offer Due Date & Time
12/24/2025 02:00 PM
Description
FURNISH AND DELIVER AIRCRAFT RESCUE & FIREFIGHTING (ARFF) UNIFORMS TO LIHUE AIRPORT
Contact Person
Saunders, Jonathon
Email
jonathon.g.saunders@hawaii.gov
Phone
808-274-3809
General Comments
VENDORS MUST USE THE AMENDED SPECIFICATIONS AND PROPOSAL SCHEDULE OR OFFER WILL BE DEEMED NON-RESPONSIVE. AMENDED PROPOSAL SCHEDULE MUST BE COMPLETED AND SUBMITTED OR OFFER WILL BE DEEMED NON-RESPONSIVE.
Procurement Officer
CRAIG H. DAVIS
Attachments
ARFF Uniform Proposal Schedule 2025.pdf
ARFF Uniform Specifications 2025.pdf
AMENDED ARFF Uniform Specifications 2025.pdf
AMENDED ARFF Uniform Proposal Schedule 2025.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Saunders, Jonathon.

Q26001108 FURNISH AND DELIVER ARFF UNIFORMS

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
FURNISH AND DELIVER ARFF UNIFORMS TO LIHUE AIRPORTS
1
JOB
315210, 315250, 315250, 315210, 315250, 315250 

Code Table
Commodity Code Description
315210 Uniforms, dress (e.g., military, police, firefighter), cut and sew apparel contractors
315250 Uniforms, dress (e.g., firefighter, military, police), men's, cut and sewn from purchased fabric (except apparel contractors)
315250 Uniforms, dress, tailored (e.g., firefighter, military, police), women's and girls', cut and sewn from purchased fabric (except apparel contractors)
315210 Firefighters' dress uniforms cut and sew apparel contractors
315250 Firefighters' dress uniforms, men's, cut and sewn from purchased fabric (except apparel contractors)
315250 Firefighters' dress uniforms, women's, cut and sewn from purchased fabric (except apparel contractors)
General
Quantity
1
Unit of Measure
JOB
Title
FURNISH AND DELIVER ARFF UNIFORMS TO LIHUE AIRPORTS
Description
FURNISH ARFF (AIRCRAFT RESCUE & FIREFIGHTING) UNIFORMS FOR THE DEPARTMENT OF TRANSPORTATION - AIRPORTS, KAUAI DISTRICT - LIHUE AIRPORT
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Saunders, Jonathon.

Q26001108 FURNISH AND DELIVER ARFF UNIFORMS

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.