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Q26001042 Auditing Services

General Information
Solicitation Number
Q26001042version:    02
Status
Released
Department
Health
Division
Executive Office on Aging
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
11/07/2025
Amendment Date & Time
11/07/2025 11:00 AM
Amendment Reason
Updated Funds
Offer Due Date & Time
12/05/2025 02:00 PM
Description
The State of Hawaii’s Executive Office on Aging (EOA) needs a provider to audit the participant-directed home and community based long-term services and supports program (LTSS).
Contact Person
Windham, Joy
Email
joy.windham@doh.hawaii.gov
Phone
808-586-7267
General Comments
Offer Form Pages, OF-1 through OF-3 must be submitted and attached with offeror's bid. Supporting documentation of offeror meeting all mandatory requirements must be submitted also. Failure to submit the above referenced forms with your bid submittal may result in the rejection of your offer.
Procurement Officer
Windham, Joy
Attachments
Scope of Work-Auditing Services_7Nov2025.docx
Mandatory Offer Forms OF 1 through OF 3_7Nov2025.docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Windham, Joy.

Q26001042 Auditing Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Total Sum for 36-month period
1
JOB
921190, 621610 

Code Table
Commodity Code Description
921190 Auditor's offices, government
621610 Home care of elderly, medical
General
Quantity
1
Unit of Measure
JOB
Title
Total Sum for 36-month period
Description
Total Sum Bid is the total on OF-3, sum of Item 1, 2 and 3. Offeror is advised that unit bid prices are all-inclusive (i.e. all taxes, travel-related expenses, report requirement, etc.), and that no other charges will be honored. Offer forms OF-1, OF-2, and OF-3 must be attached to bid submittal. All supporting documentation demonstrating that offeror meets mandatory requirements must be attached to bid submittal also.
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Windham, Joy.

Q26001042 Auditing Services

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.