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Q26000750 HCDSB Dental Materials and Supplies

General Information
Solicitation Number
Q26000750version:    01
Status
Closed
Department
Health
Division
Developmental Disability Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
10/07/2025
Amendment Date & Time
10/14/2025 01:00 PM
Amendment Reason
Addendum 1 - Questions & Answers ~ Responding to written questions that were received prior to the October 14, 2025 deadline.
Offer Due Date & Time
10/22/2025 12:00 PM
Description
State of Hawaii Department of Health, Developmental Disabilities Divison, Hospital & Community Dental Services Branch is seeking quotes for purchase and shipment of dental materials and supplies to an Oahu office.
Contact Person
Fernandes-Otake, Leimomi
Email
leimomi.fernandes-otake@doh.hawaii.gov
Phone
808-586-5841
General Comments
Questions to be submitted in writing via email to the Issuing Officer.
Procurement Officer
Andrew Tseu, DDD, JD
Attachments
HCDSB Dental MaterialS And Supplies FINAL 10.07.25.pdf
Exhibit A UNLOCKED Rev. AT 10.04.25.xlsx
Addendum 1 Q26000750 QA.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fernandes-Otake, Leimomi.

Q26000750 HCDSB Dental Materials and Supplies

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Dental Materials and Supplies
1
JOB
423450, 339114, 339114, 339114, 339114, 423450, 423450, 339114, 339114, 339114, 339114, 339114, 339114, 423450, 339114, 423450, 339114, 339114, 339114, 339114, 339114, 339114, 339114, 423450, 423450 

Code Table
Commodity Code Description
423450 Appliances, surgical, merchant wholesalers
339114 Abrasive points, wheels, and disks, dental, manufacturing
339114 Amalgams, dental, manufacturing
339114 Autoclaves, dental, manufacturing
339114 Cements, dental, manufacturing
423450 Dental equipment and supplies merchant wholesalers
423450 Dentists' professional supplies merchant wholesalers
339114 Dental equipment and instruments manufacturing
339114 Dental glues and cements manufacturing
339114 Dental hand instruments (e.g., forceps) manufacturing
339114 Dental laboratory equipment manufacturing
339114 Dental wax manufacturing
339114 Drills, dental, manufacturing
423450 Instruments, dental and medical, merchant wholesalers
339114 Enamels, dental, manufacturing
423450 Laboratory equipment, dental and medical, merchant wholesalers
339114 Glue, dental, manufacturing
339114 Impression material, dental, manufacturing
339114 Points, abrasive dental, manufacturing
339114 Sterilizers, dental, manufacturing
339114 Teeth (except customized) manufacturing
339114 Tools, dentists', manufacturing
339114 Ultrasonic dental equipment manufacturing
423450 Teeth, dental, merchant wholesalers
423450 X-ray machines and parts, medical and dental, merchant wholesalers
General
Quantity
1
Unit of Measure
JOB
Title
Dental Materials and Supplies
Description
Purchase and shipment of dental materials and supplies
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Fernandes-Otake, Leimomi.

Q26000750 HCDSB Dental Materials and Supplies

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.