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P26000606 HSH Trailer tri-zone ductless split system with dual zone

General Information
Solicitation Number
P26000606version:    02
Status
Released
Department
Health
Division
Administrative Services Office
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
09/25/2025
Amendment Date & Time
10/02/2025 12:00 AM
Amendment Reason
To Improve Clarity and Specificity for product & service needed.
Offer Due Date & Time
10/10/2025 02:00 PM
Description
Replace tri-zone ductless split system with dual zone system at Hawaii State Hospital (HSH) KANEOHE, HI
Contact Person
Dorsey, roderick
Email
roderick.dorsey@doh.hawaii.gov
Phone
808-586-4660
General Comments
Replace tri-zone ductless split system with dual zone system should equal or equivalent to carrier system install. Location for replacement of AC will be Hawaii State Hospital trailer at Kaneohe.
Procurement Officer
Janis Morita
Attachments
Project Scope.docx
Tri zone AC photos .pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Dorsey, roderick.

P26000606 HSH Trailer tri-zone ductless split system with dual zone

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Replace tri-zone ductless split system with dual zone system
3
EACH
333415, 238220, 238220, 238220 

Code Table
Commodity Code Description
333415 Heating and air-conditioning combination units manufacturing
238220 Air-conditioning system (except window) installation
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 Central air-conditioning equipment installation
General
Quantity
3
Unit of Measure
EACH
Estimated Price per Unit
$7,000.00
Estimated Total Price
$21,000.00
Title
Replace tri-zone ductless split system with dual zone system
Description
Project Description: Replace tri-zone ductless split system with dual zone system should equal or equivalent to carrier system install. Location for replacement of AC will be Hawaii State Hospital trailer at Kaneohe.

Equipment: (1) Carrier Dual Zone 36k Btu ACCU, (2) Carrier 12k Btu FCU Background: Boards found faulty, due to condition of units, recommend replacement.
Proposal should include labor and materials to perform the following work:
1. Shut down system and make safe for work. Recover refrigerant as necessary.
2. Disassemble unit(s), remove, and dispose of per EPA regulations.
3. Install (2) new indoor and (1) outdoor unit and securely mount.
4. Run new piping and reconnect to existing electrical.
5. Verify no leaks on system, startup and check all operations.
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Dorsey, roderick.

P26000606 HSH Trailer tri-zone ductless split system with dual zone

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HSH Trailer tri-zone ductless split system with dual zone : Project Description: Replace tri-zone ductless split system with dual zone system should equal or equivalent to carrier system install. Location for replacement of AC will be Hawaii State Hospital trailer at Kaneohe. Equipment: (1) Carrier Dual Zone 36k Btu ACCU, (2) Carrier 12k Btu FCU Background: Boards found faulty, due to condition of units, recommend replacement. Proposal should include labor and materials to perform the following work: 1. Shut down system and make safe for work. Recover refrigerant as necessary. 2. Disassemble unit(s), remove, and dispose of per EPA regulations. 3. Install (2) new indoor and (1) outdoor unit and securely mount. 4. Run new piping and reconnect to existing electrical. 5. Verify no leaks on system, startup and check all operations.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.